Office Coordinator

Bibby Financial Services; Manchester; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

25 days holiday

Performance Bonus

Private healthcare

Company pension

Flexible benefits

Wellbeing centre access

Retail discounts

Job summary

Bibby Financial Services is seeking an Office Coordinator for our Manchester team. The role focuses on safe, efficient, and welcoming workplace across multiple sites, managing front of house, BFS helpdesk, FM services, maintenance, and compliance.

Travel to Liverpool & Leeds offices may be required to uphold standards. The role combines facilities management, office operations, health and safety, and employee experience.

Qualifications

• Must hold a Full UK Driving Licence.
• Experience managing multi-site or large office environments.
• Exposure to space planning or office moves preferred.
• Health & safety exposure within an FM environment.
• Front-of-house or workplace experience.

Responsibilities

• Lead facilities management and office coordination in the Manchester office.
• Greet visitors and direct them to contacts promptly.
• Maintain visitor logs and enforce security procedures (badges, signing in).
• Assist with meeting room bookings and escalate issues to line manager.
• Act as keyholder for office security; manage access control.
• Coordinate with H&S & Facilities Manager on vendor activities (vending, supplies, storage).
• Manage contractors and suppliers per company standards.
• Oversee onboarding/inductions and offboarding: access and building passes, new starter inductions.
• Support equipment maintenance and liaise with suppliers for servicing.

Skills

Full UK Driving Licence

Multi-site operations

Space planning/office moves

Health & safety FM exposure

Front-of-house experience

Contract & supplier negotiations

Organisational skills

Commercial mindset on budgets

Job description

Office Coordinator - Manchester: Up to £30,000pa plus Performance Bonus & Benefits.

Bibby Financial Services are growing, and we’re looking for a Office Coordinator to join our Manchester Team. The Office Coordinator plays a key role in creating a safe, efficient, and welcoming workplace across multiple sites. This position oversees day to day front of house activities, manages the BFS helpdesk, coordinates hard and soft FM services, schedules planned maintenance (PPM), and tracks statutory compliance. This key role in driving seamless operations while providing proactive support across additional company locations.

This position offers variety and autonomy, with regular and occasionally short notice travel to the Liverpool & Leeds offices to ensure consistent standards across the business. This is a varied and hands on role combining facilities management, office operations, health and safety, and employee experience

At Bibby Financial Services (BFS), we’ve been helping small and medium-sized businesses thrive and grow since 1982. Working across 9 countries, we provide the funding and support that give our clients the confidence to take their next step, whether that’s expanding, innovating or breaking into new markets. We’re proud to be part of Bibby Line Group, a long-standing family business and one of the UK’s oldest independent companies

What you’ll be doing:

• Lead facilities management, office coordination or workplace operations within the Manchester office.
• Greet and direct visitors professionally; introduce guests to their contacts promptly.
• Maintain accurate visitor logs and follow security procedures (issue access badges, signing in, liaise with building/landlord security)
• Assist with meeting room booking system queries and flag issues to line manager.
• Responsible for office security and act as keyholder
• Coordinate and with the support of the UK Health and Safety & Facilities Manager oversee all vendor activities within the facility, such as, vending, coffee, copy paper supplies, external storage management (Restore Data Shred)
• Manage contractors and suppliers per company standards.
• Onboarding/inductions & Offboarding: Manage office access and building pass administration, new starter inductions in collaboration with local support where applicable.
• Support equipment maintenance and liaise with suppliers for repairs/servicing.

Who are we looking for?

• Full UK Driving Licence
• Experience in multi-site operations or medium/large office environments.
• Exposure to space planning/office moves and minor project coordination.
• Health & safety exposure within an FM environment
• Front-of-house or workplace experience knowledge
• Experience dealing with landlords, contractors and suppliers
• Strong organisational skills and the confidence to challenge where needed
• A commercial mindset when it comes to contracts, budgets and supplier value

What you’ll get in return:

• 25 days’ holiday plus bank holidays, increasing with service, with buy/sell options
• Performance Bonus
• Private healthcare for you and your family
• Company pension scheme
• Flexible benefits (gym membership, tech, health assessments and more)
• Access to an online wellbeing centre
• Discounts with a wide range of retailers
• Plus, much more!

There’s no place quite like BFS and we’re proud of that. And it’s all down to you - you make us the people with which every ambitious business loves to work which is highlighted through our values: We partner with customers for long term success, We redefine what’s possible, We deliver what matters, when it matters and We support each other to be our best.

We're absolutely committed to being a truly inclusive place to work, where everyone has an equal opportunity to reach their true potential. Let us know if you need adjustments to support you through any stage of the Recruitment process.