Multi-Site Office & Facilities Administrator

AIFS (UK) Ltd; Greater London; Presencial; GBP 24 000 - 32 000; Tempo integral

Resumo da oferta

AIFS (UK) Ltd in London is seeking an Office Administrator to support the SVP HR & Facilities, handling a broad range of administrative duties to keep our offices running smoothly across multiple sites. The role involves coordinating facilities activities, managing contractors, organising meetings, and maintaining records while providing clear communication with colleagues in the UK and overseas.

You should be highly organised, proactive, and able to manage confidential information with

Qualificações

• Previous experience in office or facilities administration.
• Strong organisational and coordination skills.
• Experience handling confidential information.
• Ability to manage multiple tasks across multi-site locations.
• Excellent written and verbal communication.

Responsabilidades

• Assist with facilities activities and repairs scheduling.
• Meet and greet contractors across multi-site locations.
• Coordinate postal duties.
• Book meeting rooms and arrange refreshments.
• Liaise with US and London offices for queries.
• Maintain office organisation charts and headcount.

Conhecimentos

Microsoft Office

Organisational skills

Time-management

Written and oral communication

Filing systems management

Attention to detail

Initiative and proactivity

Interpersonal skills

Descrição da oferta de emprego

AIFS (UK) Ltd in London is seeking an Office Administrator to support the SVP HR & Facilities, handling a broad range of administrative duties to keep our offices running smoothly across multiple sites. The role involves coordinating facilities activities, managing contractors, organising meetings, and maintaining records while providing clear communication with colleagues in the UK and overseas.

You should be highly organised, proactive, and able to manage confidential information with