Facilities Administrator

Confidential; Greater London; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Hybrid work options

Professional development opportunities

Not-for-profit environment

Job summary

Confidential in London is seeking a Facilities Administrator to support the estates and facilities team across multiple sites on a temporary contract. You will be the first point of contact for facilities queries, coordinate maintenance, manage supplies, and assist with health and safety compliance.

The role involves space planning, invoicing, and maintaining documentation, with hybrid working options and development opportunities in a collaborative not-for-profit environment.

Qualifications

• Experience in a facilities or administrative role, ideally within a public sector or not-for-profit environment.
• Strong organizational skills and attention to detail.
• Excellent communication skills and ability to liaise with internal teams and external contractors.
• Proficiency in Microsoft Office and familiarity with facilities management systems.
• Knowledge of health and safety regulations is desirable.

Responsibilities

• Acting as the first point of contact for all facilities-related queries.
• Coordinating maintenance requests and liaising with contractors and suppliers.
• Managing office supplies, equipment, and stock levels.
• Assisting with health and safety compliance, including maintaining records and scheduling inspections.
• Supporting space planning and office moves when required.
• Monitoring and updating facilities budgets and processing invoices.
• Maintaining accurate documentation and databases for estates and facilities.
• Assisting with meeting room bookings and ensuring communal areas are well maintained.
• Providing administrative support to the Facilities Manager and wider estates team.

Skills

Organizational skills

Attention to detail

Communication skills

Microsoft Office

Facilities management systems

Health and safety knowledge

Tools

Microsoft Office Suite

Job description

Facilities Administrator - London (Temporary Contract)

You will be working with a respected not-for-profit organisation within their estates and facilities team, supporting the smooth running of operations across multiple sites in London. As a Facilities Administrator, you will play a key role in ensuring the efficient management of facilities services.

Your responsibilities will include:

• Acting as the first point of contact for all facilities-related queries.
• Coordinating maintenance requests and liaising with contractors and suppliers.
• Managing office supplies, equipment, and stock levels.
• Assisting with health and safety compliance, including maintaining records and scheduling inspections.
• Supporting space planning and office moves when required.
• Monitoring and updating facilities budgets and processing invoices.
• Maintaining accurate documentation and databases for estates and facilities.
• Assisting with meeting room bookings and ensuring communal areas are well maintained.
• Providing administrative support to the Facilities Manager and wider estates team.

What you'll need to succeed

• Previous experience in a facilities or administrative role, ideally within a public sector or not-for-profit environment.
• Strong organisational skills and attention to detail.
• Excellent communication skills and ability to liaise with internal teams and external contractors.
• Proficiency in Microsoft Office and familiarity with facilities management systems.
• Knowledge of health and safety regulations is desirable.

What you'll get in return

• Competitive salary and benefits package.
• Opportunity to work in a collaborative, purpose-driven environment.
• Professional development and training opportunities.
• Flexible working arrangements (hybrid options available).