Multi-Location Office & Facilities Coordinator

The Foschini Group / TFG London; Greater London; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Generous colleague discount up to 70%

Up to 28 days holiday entitlement per年

Financial and Wellbeing assistance

Enhanced Maternity package

Virtual GP service - unlimited access

Job summary

The Foschini Group (TFG London) seeks an organized Office Administrator to ensure the smooth daily operation of three head office locations in central London. You will manage front-of-house tasks, facilities coordination and health & safety activities to create a welcoming, well-run environment for employees, visitors and contractors.

Based across three offices, you will plan monthly schedules, coordinate contractors, handle admin for store openings/relocations, and maintain high standards of

Qualifications

• Previous experience in an Office Administration, Office Coordinator, Facilities Coordinator or similar role.
• Excellent organisational and time management skills with the ability to prioritise competing demands.
• Strong communication and stakeholder management skills.
• Confident coordinating contractors, suppliers and service providers.
• Good administrative skills with strong attention to detail.
• Ability to work independently and manage multiple locations effectively.

Responsibilities

• Oversee day-to-day running of three central London office locations, ensuring a welcoming, organised and efficient environment for employees, visitors and contractors.
• Act as the main point of contact for office operations, facilities management, building management teams, contractors and service providers.
• Manage front-of-house activities, including visitor management, office access passes, meeting room support, post and deliveries, and the supply of office consumables, stationery and refreshments.
• Coordinate planned and reactive maintenance works, liaising with contractors, scheduling repairs, supervising works on-site and communicating any impact to colleagues.
• Support the Property team with administrative tasks, including purchase orders, invoices, contractor coordination and project-related ordering for store openings, relocations and refurbishments.
• Ensure high standards of workplace presentation, cleanliness and functionality across all office locations.
• Take ownership of office Health & Safety compliance, including risk assessments, fire marshal responsibilities, contractor compliance, certification management and the coordination of required safety works.
• Arrange and oversee minor office repairs and maintenance requirements, ensuring issues are resolved quickly and efficiently.
• Support facilities management matters across both head office and retail locations as required.
• Build strong working relationships with internal stakeholders and external partners to ensure the smooth operation of all office facilities.

Skills

Organisational skills

Time management

Communication

Stakeholder management

Contractor coordination

Microsoft Office

Attention to detail

Independent working

Tools

Microsoft Office

Job description

The Foschini Group (TFG London) seeks an organized Office Administrator to ensure the smooth daily operation of three head office locations in central London. You will manage front-of-house tasks, facilities coordination and health & safety activities to create a welcoming, well-run environment for employees, visitors and contractors.

Based across three offices, you will plan monthly schedules, coordinate contractors, handle admin for store openings/relocations, and maintain high standards of