Office Facilities Lead (12-Month Contract)

PetroChina International (Netherlands) Company B.V.; Greater London; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Private Medical

Dental Insurance

Travel Insurance

Life Assurance

Gym Allowance

Pension Scheme

25 days annual leave

Discretionary Bonus

Job summary

Facilities Coordinator position in London, UK within the Integrative department. 12-month fixed-term contract located in the London office, requiring coordination of facilities, health & safety compliance, budgeting, and project support.

The role includes desk moves, refurbishments, vendor management, and inductions for new starters, with a strong emphasis on safety, accuracy and collaboration across teams. Competitive benefits apply and 4 days per week in-office presence.

Qualifications

• Degree educated.
• Proficiency with Microsoft Office & Advanced Excel; IOSH or NEBOSH qualified preferred.
• Corporate background experience (e.g., law, finance or management consultancy).
• Excellent communication and interpersonal skills.
• Strong organisational skills to prioritise and manage multiple tasks.
• Discretion, confidentiality and a proactive, independent work style.

Responsibilities

• Coordinate planned and reactive facilities maintenance, repairs and minor works.
• Ensure compliance with Health & Safety legislation and company policies.
• Conduct workplace inspections and audits; implement corrective actions.
• Review contractor RAMS, insurance certificates and Permit to Work processes.
• Monitor Facilities budgets and expenditure; manage invoices and Opex sheet.
• Coordinate office moves, relocations, seating plans and refurbishments; liaise with contractors.
• Support fit-outs and refurbishment projects, ensuring safety, on-time delivery, and budget adherence.
• Liaise with vendors on SLAs, contracts and renewals.
• Maintain inventory for office equipment and supplies; schedule PPM activities.
• Respond to maintenance emergencies and coordinate remedial actions.
• Deliver induction sessions for new starters on health & safety and facilities.

Skills

Advanced Excel

Microsoft Office Suite

Communication skills

Organizational skills

Health & Safety knowledge

Education

Degree educated

Job description

Facilities Coordinator position in London, UK within the Integrative department. 12-month fixed-term contract located in the London office, requiring coordination of facilities, health & safety compliance, budgeting, and project support.

The role includes desk moves, refurbishments, vendor management, and inductions for new starters, with a strong emphasis on safety, accuracy and collaboration across teams. Competitive benefits apply and 4 days per week in-office presence.