Medical Workforce Administrator

Oxford Health NHS Foundation Trust; Marsh Baldon; Hybrid; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Competitive pay

24/7 support

Bank shifts portal

Training opportunities

Holiday allowance

Job summary

Oxford Health NHS Foundation Trust seeks a Medical Workforce Administrator to support the medical workforce, including doctor in training placements, IT access, and ID badges. The role also assists with pre-employment checks and payroll accuracy across rotations.

The position is 37.5 hours weekly, with a mix of 3 days remote from home and 2 days in the Littlemore office.

Qualifications

• Vocational Level 3 qualification or 2+ years relevant admin experience.
• Competent IT skills and MS Office suite proficiency.
• Experience with NHS systems and medical HR processes is a plus.

Responsibilities

• Provide comprehensive admin support to the medical workforce.
• Organise IT access, ID badges and pre-employment checks.
• Support doctor in training placements and payroll accuracy.
• Assist medical leaders with admin processes for career grade doctors.

Skills

IT literacy

Data entry

MS Teams

MS Office

Excel

MS Outlook

Education

Vocational Level 3

Tools

Microsoft Word

Job description

Job Title: Medical Workforce Administrator Location: 3 days remote from home and 2 days in the office at Littlemore Mental Health Centre, Sandford Road, Oxford, OX4 4XN Hours: 37.5 hours per week - Monday - Friday during core office hours Trust: Oxford Health NHS Foundation Trust Role type: Temporary for 2 months with possibility of becoming permanent Role details The purpose of the role is to provide comprehensive and efficient administrative support to the medical workforce of Oxford Health NHS Foundation Trust. The role will help to ensure the smooth running of doctor in training placements across several rotations throughout the year, organising IT access, ID badges and assisting with pre-employment checks. In addition, the post-holder will play a pivotal role in supporting medical leaders with the admin processes for career grade doctors, helping to ensure accurate and timely pay, as well as a reduction in pay errors and overpayments. Duties & responsibilities

• Data entry
  tasks relating to inputting of medic job plans from Microsoft Word onto the Allocate job system
  To collate doctor in training (DiT) annual leave study leave and other leave records (compassionate, unpaid, special leave). Maintain up to date distribution lists of all groups of medical employees, for example various training grades, SAS doctors and Consultants
  Answering the phones within the Medical HR team
  This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience. You'll learn the following whilst working at the trust: 1. An in depth understanding of the roles and responsibilities involved in working within the NHS 2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times 3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation You'll have the following skills/experience: Intermediate level of IT
  skills and IT literate and proficient in the use of Microsoft (MS Teams, MS Office, Excel, MS Outlook.) Strong data entry skills Excellent IT skills including database management Good general office administration skills Experience of the medical job planning process and medical terms and conditions As a member of NHS Professionals, you have fantastic benefits: Competitive pay rates- work this week, get paid next week Essential support when you need it- 24/7 365 days- call us anytime Multi locational- work across neighbouring Trusts Manage your shifts and timesheets on the go- access your "My Bank" shift portal anywhere, anytime online or through your smartphone Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements Training and development opportunities- Keep up with the essentials and more Build holiday allowance for every shift you work- your work life balance is important to us
• Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals? We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members. As an equal opportunities' organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

Disclaimer Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion. NHS Professionals manage your data, please see our Privacy Notice on our website.