Administrator

NHS Professionals; Manchester; On-site; GBP 18,000 - 23,000; Part time

Benefits offered by this job

Competitive pay rates

24/7 support

Multi locational

Bank shift portal access

Job summary

NHS Professionals is seeking an Administrator in Manchester to provide administrative support to the NHS Individualised Commissioning Team and other areas of the Directorate. The role includes basic finance duties and is a temporary 6-month appointment with potential for extension.

The post-holder will be responsible for arranging meetings, processing correspondence, and maintaining patient records using the digital systems.

Qualifications

• Previous administrative experience in a confidential environment.
• Demonstrable experience in dealing with the public.
• Good communication skills, i.e., able to communicate clearly and concisely both verbally and in writing.
• Ability to prioritise own workload and demonstrate good time management.

Responsibilities

• Arrange meetings including sending invites, room bookings and recording notes.
• Populate template letters and other general correspondence using appropriate software.
• Maintain accurate patient records on the digital referral and case management system.
• Guide members of the public and professionals to appropriate services.
• Code invoices for authorisation and liaise with providers to resolve queries.
• Manage meeting room diary bookings and upload patient information to the digital platform.
• Check GP registrations for referrals and manage budgets for care packages.

Skills

Administrative experience

Public interaction

Time management

Clear communication

Tools

Outlook

Word

Excel

Job description

Job Title: Administrator. Location: The Tootal Buildings, Oxford Street, Manchester, M1 6EU. Hours: 37.5 hours per week Monday - Friday 9am - 5pm. Trust: NHS Greater Manchester ICB. Role type: Temporary for 6 months with possibility of extension. Reference: 91382.

Role details

The post-holder will provide administrative support to the NHS Individualised Commissioning Team and other areas of the Directorate. Basic finance duties are also required.

Duties & responsibilities

• Responsible for arranging meetings including sending meeting invites, room bookings and recording notes as and when required
• Able to populate template letters and other general correspondence in a professional and timely manner using the appropriate software packages
• Responsible for maintaining accurate and up to date patient records on the digital referral and case management system
• Able to use their knowledge sign post members of the public and professionals to appropriate services
• Accurately code invoices for authorisation. Liaise with service providers and other stakeholders as appropriate to resolve queries without delay
• Creating or amending meeting room diary bookings for the team
• Uploading of patient information on to the digital platform
• Responsible for completing checks to on behalf of the service to ensure appropriate responsible commissioner for each case.
• Booking of reviews and MDT as guided by clinical staff
• Checking the GP registration for all referrals
• Managing budgets for care packages for nursing home or end of life patients

You’ll learn the following whilst working at the trust:

• An in depth understanding of the roles and responsibilities involved in working within the NHS
• Knowledge of the systems used, to effectively complete your role to the highest standard at all times
• A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

You’ll have the following skills/experience:

• Previous administrative experience in a confidential environment
• Demonstrable experience in dealing with the public
• Basic knowledge of IT systems and software such as Outlook, Word and Excel
• Good communication skills, i.e., able to communicate clearly and concisely both verbally and in writing
• Ability to prioritise own workload and demonstrate good time management
• Ability to deal with people at all levels within the organisation and external agencies when dealing with sensitive and confidential information
• Basic finance skills

As a member of NHS Professionals, you have fantastic benefits:

• Competitive pay rates- work this week, get paid next week
• Essential support when you need it- 24/7 365 days- call us anytime
• Multi locational- work across neighbouring Trusts
• Manage your shifts and timesheets on the go- access your 'My Bank' shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities- Keep up with the essentials and more
• Build holiday allowance for every shift you work- your work life balance is important to us
• Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities' organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Disclaimer

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