Medical Secretary

Rotherham Doncaster & South Humber NHS Foundation Trust; Sheffield; On-site; GBP 22,000 - 28,000; Full time

Job summary

A regional NHS Foundation Trust in Sheffield is seeking a Medical Secretary to provide comprehensive support to Consultants and the medical team. The role includes managing diaries, typing reports and correspondence, and handling patient inquiries. Ideal candidates will have strong organizational and communication skills. This position offers a supportive environment for professional development and a focus on patient care. Interested applicants should apply before the closing date of January 5, 2026.

Qualifications

• Experience in managing diaries and bookings.
• Proficiency in typing reports and correspondence.
• Strong communication skills for dealing with inquiries.

Responsibilities

• Manage diaries for consultants and medical team.
• Type reports, letters, and other correspondence.
• Respond to telephone calls from patients courteously.

Job description

The post holder will provide a comprehensive, efficient, and effective medical secretary service to the Consultants and medical team within the Care Group.

• Diary management for the consultant and members of the medical team, including all aspects of meeting bookings and MDT meetings, ensuring consultants and members of the medical team are fully prepared for meetings.
• Complete minutes of daily PIPA meetings, MDT, and any other meetings as and when required.
• Typing of reports specific to service area, typing of letters to GPs, other general correspondence, and clinic sessions, as well as audio typing of consultant/medical correspondence.
• Follow up information requests and test results.
• Dealing with telephone calls from patients, signposting appropriately, and updating the consultants and others’ message books accordingly.
• Source information on referrals as requested.
• Type up the monthly doctor’s rota.
• Filing, photocopying, and SystmOne scanning of information into medical records.
• Deal with telephone enquiries in a courteous and efficient manner, recording messages as per agreed systems and escalating as per protocols.
• Input data and collate statistics as required using appropriate methods such as SystmOne reporting.
• Book meeting rooms as required.
• Book interpreters as required.
• Proactively contribute ideas for improving the planning of service activities and/or administrative/clerical systems.

Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 4000 talented colleagues who are very much appreciated, valued, and respected.

We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.

We are dedicated to the development of our people and hold a learning half day every month for our colleagues.

We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values. Please view our Strategy using the link below:

https://www.rdash.nhs.uk/documents/clinical-and-organisational-strategy-2023-to-2028/

To find out more about working for RDaSH and the fantastic benefits we offer visit our website:

https://workwithrdash.co.uk/

We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:

https://youtu.be/WMJSkLoTk4Q

The main terms and conditions of service can be found here:

https://www.nhsemployers.org/publications/tchandbook

Please view the attached job description and person specification to view the full details about the role.

We reserve the right to close the vacancy early if there are a high amount of applications.

This advert closes on Monday 5 Jan 2026