Medical Secretary

NHS; Exeter; On-site; GBP 25,000 - 30,000; Full time

Job summary

A healthcare provider in Exeter seeks a Medical Secretary to support their medical team. This temporary role includes managing diaries, planning meetings, and assisting with documentation. The ideal candidate will have strong IT skills, experience in audio typing, and excellent organizational abilities. In addition to competitive pay, the role offers a comprehensive benefits package, emphasizing professional growth and a supportive work environment. Join a team dedicated to providing quality care.

Benefits

Annual base salary of £25,448

33 days annual leave (including bank holidays)

Career development and training

Access to a Rewards & Benefits platform

Wellbeing support and activities

Access to exclusive offers and discounts

Life Assurance

24/7 GP service

Pension contribution

Free meals and onsite parking

Qualifications

• Experience in administration is essential for this role.
• IT skills including proficiency in Microsoft Office applications are required.
• Ability to manage confidential paperwork effectively is crucial.

Responsibilities

• Provide administrative support to the medical team.
• Manage diaries, plan meetings, and update records as needed.
• Assist in composing letters and managing clinical documentation.

Skills

Administration experience

IT skills including Microsoft Office

Strong communication skills

Organizational skills

Audio typing experience

Education

Minimum of 4 GCSEs or equivalent

Job description

This is a temporary medical secretary role at Elysium Healthcare's Pinhoe View facility in Exeter. The role involves providing administrative support to the medical team, including managing diaries, planning meetings, updating records, and assisting with confidential paperwork and service user records. The successful candidate will have experience in administration, IT skills, and strong communication and organizational abilities.

Main duties of the job

The medical secretary will be responsible for supporting the registered clinicians with letters and general documentation, taking minutes of meetings, receiving and recording typing, and coordinating the hospital diary and clinicians' whereabouts. The role also involves participating in the administration, development, and evaluation of regulatory matters, as well as booking meetings and arranging conference calls.

About us

Elysium Healthcare is a leading provider of mental health, neurological, learning disability, and autism services in England and Wales. With over 90 services and 8,000 employees, the organization is part of the global Ramsay Health Care network and is committed to delivering high-quality, person-centered care.

Job responsibilities

Do you have administration experience and are looking to step into a new role? Join Pinhoe View as a Medical Secretary and enjoy a career where you are valued and supported to be the best you can be.

Working 37.5 hours a week, you will be responsible for providing administrative support to medical team at Pinhoe View. From managing their diaries, planning meetings to updating records, you will be able to turn your hand to any admin related task.

As the Medical Secretary, you will work alongside the Registered Clinicians assisting with confidential paperwork, service users records and GP letters. You will liaise with external agencies to get up-to-date information on service users and GP letters.

You will liaise with external agencies to get up-to-date information on service users and will take to lead in recording their blood test results.

There’s also a huge range of courses on offer to help grow and develop your career. If you have the aspiration, capability and dedication, Elysium Healthcare can give you the support and opportunities to help you achieve your career goals.

As a Medical Secretary you will be:

• Supporting the Registered Clinician with letters and general documentation
• Supporting all meetings as minute taker as requested chaired by the Medical Director, SMT or ad hoc.
• Receiving and record typing, checking, and amending for spelling and grammatical errors, completing within given deadlines.
• Participating in the administration, development and evaluation of regulatory matters.
• Co-ordinating the hospital diary and the whereabouts of the clinicians
• Arranging Conference Calls

To be successful in this role, you will have:

• IT skills including Microsoft Office
• Experience of audio typing
• Communication and organisational skills
• A minimum of 4 GCSEs or equivalent
• Knowledge of mental health and medications

Where you will be working:

Location: Pinhoe View, College Way, Exeter, EX1 3PZ

Pinhoe View is a new purpose-built facility where a range of mental health services are provided for adults with acute mental health conditions across two wards and eight individual flats. The 24-hour acute inpatient service is supported by a full multidisciplinary team, which specialises in the assessment, treatment and stabilisation of people suffering from a significant mental health episode and in crisis.

What You’ll Get

At Elysium Healthcare, we believe in taking care of the people who care for others, you’ll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future:

• Annual base salary of £25,448
• The equivalent of 33 days annual leave (including bank holidays) – plus your birthday off and the option to buy additional annual leave, in our annual selection window.
• Career development and training to help you achieve your professional goals
• Access to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub!
• Wellbeing support and activities to help you maintain a healthy work-life balance
• Access to Blue Light Card, which provides a range of exclusive offers and discounts
• Life Assurance, for added peace of mind
• Stream – instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.
• 24/7 GP service and second medical opinion, to ensure you are the best you can be
• Enhanced Maternity Package, so you can truly enjoy this special time
• Pension contribution, to help secure your future
• Free meals and onsite free parking

About your next employer:

Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure.

Person Specification

Qualifications

• The ideal candidate will have IT skills including Microsoft Office, experience in audio typing, strong communication and organisational skills, a minimum of 4 GCSEs or equivalent, and some knowledge of mental health and medications.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.