Medical Secretary

Circle Health Group Limited – Monthly; Aberdeen City; On-site; GBP 24,000 - 29,000; Full time

Job summary

A leading healthcare provider is seeking a Medical Secretary to join the team at Albyn Hospital in Aberdeen. This full-time role requires expertise in secretarial support for healthcare professionals, focusing on high-quality patient interaction and documentation accuracy. The position offers a competitive salary and benefits such as holiday entitlements, healthcare schemes, and professional development opportunities.

Benefits

25 days holiday per year + bank holidays

Private Healthcare Scheme

Family Friendly policies

Non-contributory life insurance

Access to wellbeing resources

Employee recognition programmes

Industry leading training and development opportunities

Qualifications

• Proven experience in a medical secretarial or administrative role.
• Excellent typing and transcription skills with audio dictation.
• Strong knowledge of medical terminology and clinical correspondence.

Responsibilities

• Provide dedicated secretarial support to consultants including diary management.
• Type letters and medical documentation from audio dictation.
• Liaise with patients for appointments and deliver professional service.

Skills

Excellent typing skills

Excellent transcription skills

Strong knowledge of medical terminology

Excellent communication skills

High level of accuracy

Proficient in Microsoft Office

Ability to manage competing priorities

Tools

PAS

EPR

Dictation software

Job description

time left to apply End Date: June 15, 2025 (8 days left to apply)

job requisition id JR108620

Medical Secretary
Albyn Hospital
37.5 Hours & Permanent
Salary: Up to £28,642.00 per year (depending on level of experience, training and qualification)

Albyn Hospital in Aberdeen is part of Circle Health Group , Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

We have an opportunity for a Medical Secretary to join their team of staff.

This is a full- time role for 37.5 hours a week. The role holder will be required tocover a flexible shift pattern.

Duties of this role include:

Provide dedicated secretarial support to one or more consultants, including diary management, clinic preparation, and transcription of clinical correspondence.

Type letters, reports, and medical documentation from audio dictation or handwritten notes with a high level of accuracy.

Prepare and distribute clinic letters and follow-up documentation promptly to GPs, patients, and referrers.

Liaise with patients to confirm appointments, investigations, admissions, and follow-up arrangements.

Act as a point of contact for patient queries, delivering a professional and compassionate service at all times.

Support the booking of tests, procedures, or consultations, ensuring all pre-appointment requirements are met.

Applicants should meet the following criteria:

Proven experience in a medical secretarial or administrative role within a healthcare setting.

Excellent typing and transcription skills, including experience with audio dictation.

Strong knowledge of medical terminology and clinical correspondence formatting.

Excellent communication and interpersonal skills, with a professional and patient-centred approach.

High level of accuracy and attention to detail.

Proficient in Microsoft Office and healthcare systems (e.g., PAS, EPR, Dictation software).

Ability to manage competing priorities in a busy clinical environment.

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year + bank holidays, increasing to 30 days with service
• Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
• Friends & Family Hospital Discounts
• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
• Non-contributory life insurance
• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
• Access to resources, tools and services to support your wellbeing
• Employee recognition programmes
• Industry leading training and development opportunities

…and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.

At Circle Health Group, we understand that your dream job may not always be listed among our current openings. However, we welcome the opportunity to connect with talented and passionate professionals like you!

We encourage you to share your contact information and CV with us so we can keep you in mind for future opportunities that may be the perfect fit for you. Our team will reach out to you if we identify any positions that align with your career goals and qualifications.

Thank you for considering Circle Health Group as a potential employer, and we look forward to the possibility of working with you in the future.