Materials Coordinator

Manpower UK Ltd; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

A UK-based staffing agency seeks a Materials Coordinator to oversee the procurement and management of materials for turnaround events. Responsibilities include identifying materials, obtaining necessary approvals, and ensuring secure storage. The ideal candidate will have strong communication skills and experience with procurement processes, particularly using the SAP system. This role is critical for ensuring that all materials are appropriately managed during turnaround events.

Benefits

Competitive salary

Health benefits

Career development opportunities

Qualifications

• Experience with procurement and materials logistics.
• Ability to identify and manage materials for turnaround events.
• Strong communication skills for liaising with various teams.

Responsibilities

• Identify required materials for turnaround events.
• Request budget authorities through Stripes for procurement.
• Ensure secure storage and control of materials.

Skills

Material identification

Procurement processes

Communication skills

SAP system

Education

Relevant degree or equivalent experience

Tools

SAP System

Job description

1 Identification of Materials
It is the responsibility of the Materials Coordinator to identify early, in line with GRS 6F milestones, all required materials thus enabling early procurement, and in conjunction with the Materials Co-ordinator identify long lead delivery items.

(phone number removed) Procedure for purchasing Exchanger Gaskets for Turnaround's
Objective to procure exchanger gaskets to correct up to date sizes and material specifications.

1. Obtain Exchanger gasket drawings
2. Obtain agreement signature from Owner's Engineer.
3. TAG Materials co-ordinator must ensure that gaskets are only ordered against approved drawings/sketches that are signed off each time specifically for the T/A Event.
4. Copy records of exchanger gasket sketches to be kept by Materials Co-ordinator

(phone number removed) NPQC & Expediting
At an early stage of the Event or T/A worklist being issued, the Block Lead should lead the team in identifying what items should undergo Client inspection.

1. Material Criticality Clarification Request (MCCR)

In the event of any special material requirements requiring purchasing without full specifications or IFC engineered drawings, e.g. (Long Lead Special Manufacture / fabrication item's with T/A critical dimensions). A Material Criticality Clarification Request should be completed by the Materials Coordinator and signed off by the equipment owners engineer before any budget quotations are requested.

Obtaining Approval for Purchase
It is the responsibility of the Materials Coordinator to request budget authority through Stripes for purchase of required materials. Once authorised, he will raise a "material purchase request", within the SAP system ensuring that it is approved with the relevant DOAG approval, and forward to the Materials Co-ordinator for action. The Materials Co-ordinator will arrange, with UKAPM, purchase in line with "UKAPM Procurement Procedures", or reserve material stock items, using the SAP system. If the material is a stock item a "material purchase request" is not required. On delivery of materials the Materials Co-ordinator will ensure that any P.M.I. requirements are met and that the material is stored within the Turnaround designated lay-down area within the warehouse.

9.3.4 Materials Security & Control Process
As part of the preparations for an Event or Turnaround it is required that consideration be given to setting up secure storage & laydown areas. The aim of this is to protect the company's assets & prevent loss of inventory be it accidental or purposeful.

• 9.4 TURNAROUND EXECUTION
  During the execution of the Turnaround the Materials Co-ordinator will maintain daily contact with the Turnaround Team. He will respond to all urgent material requirements. The Materials Co-ordinator will inform all relevant parties of out-of-hours deliveries i.e. security, TAG Block Leader, and ensure un-loading facilities are organised, if appropriate.
• 9.4.1 Materials Dispatch Procedure for Equipment Requiring Repairs, Overhaul etc.
  Materials Dispatch Procedure
  Any items leaving the site shall adhere to this procedure at all times
  To enable materials to be taken from the site an MDR (Materials Dispatch Report) should be completed and signed by an authorised signatory. The relevant page of the quadruplicate MDR form must go with the goods detailing the items leaving site. The 'original' (top) copy to be retained by the dispatching person, e.g. Materials Coordinator or Warehouse Team.
  The person(s) requesting the removal from site 'equipment for overhaul' is responsible for tracking the progress of the items until such time as they are returned to site. Some examples of the types of materials / equipment that should follow this procedure are:
• Control Valve Overhauls
• Valve Body / Bonnet Bleeds / Trim Repacks
• Pipe Spool Modifications
• Civil Steelwork Modifications
• Like 4 Like Patterns
• Rotor Overhauls
• Machinery spares Overhauls
• Pump Overhauls
• Refer to Catalyst Handling Manual
• Identify need for off-site overhaul / repair
• Identify repair company
• Provide work scope
• Raise P/O
• Delivery address
• Dispatch
• Progress
• Costs -
  9.5 POST TURNAROUND
  The Materials Co-ordinator is responsible at the end of the Turnaround for ensuring that all surplus materials are returned to the warehouse, sold or disposed of. Specially purchased materials will also be reviewed to determine if they should be kept for future use, sold or disposed of. Arrange review of materials which should be kept for future use. Produce a "Close Out Report", to include information relating to all items of T/A worklist equipment. The report should note anomalies that occurred in procurement, and where equipment was incorrect or unavailable.
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