Management Secretary | Essex Partnership University NHS Foundation Trust

Essex Partnership NHS Foundation Trust; Runwell; On-site; GBP 40,000 - 60,000; Full time

Job summary

A health services organization in the United Kingdom is looking for a dedicated individual to provide comprehensive secretarial support to the Service Management Team. Responsibilities include managing communications, organizing meetings, and providing administrative support. The ideal candidate will possess excellent organizational skills and effective communication abilities. This role offers a range of benefits including generous holidays, a strong pension scheme, and opportunities for flexible working.

Benefits

27 days holiday, plus bank holidays

Excellent pension up to 14.5%

Staff discounts including NHS discounts

Interest-free season ticket loans

Flexible working options

Supervision and support for professional development

Mental health and wellbeing services

Qualifications

• Excellent organizational skills for diary management and administrative tasks.
• Effective communication skills for internal and external queries.
• Experience in managing secretarial and administration functions.

Responsibilities

• Provide comprehensive secretarial service to the Service Management Team.
• Organize administration services for various functions required by the Service Manager.
• Manage diary, scheduling meetings, and communicating with stakeholders.
• Prepare reports, presentations, and agendas for meetings.

Job description

About the role

Valuing you. Recognising your dedication. At EPUT, we look after you.

Responsibilities

• To provide a comprehensive secretarial service to the Service Management (or Clinical Lead) Team
• Organise administration services to the Service Management Team in a timely manner for a range of functions as requested by the Service Manager and to support them and relevant Clinical Managers / Clinical Leads
• To provide a full and confidential secretarial and administrative service to the Service Management Team. The complexity of this role requires a high degree of organisational skills particularly in diary management and time management
• Effective diary management will require the post holder to organise meetings as required. This will require liaison with a wide number of both internal and external stakeholders
• To provide a first point of contact for internal and external queries, answering them where possible and otherwise signposting them to the appropriate department
• To present reports and minutes in accordance with the required format. This may include HR meetings and hearings of a confidential nature
• To manage the communication to and from your responsible lines and across all Directorates ensuring that all matters are prioritised appropriately
• To ensure that there is an efficient electronic and manual filing and retrieval system in operation with a functioning brought forward system
• To take lead responsibility for organising workshops and other functions as directed. This will require communication with all attendees, booking venues, organising catering, attendance on the day and note taking and typing from the day
• To prepare and co‑coordinate papers, presentations and agendas for meetings. Attend and minute meetings if required and transcribe minutes ensuring follow‑up action is taken for specific pieces of work/committees
• To assist with budget management by coding and checking expenditure in accordance with standing financial instructions
• To assist in the local induction of other members of staff within the Directorate as required
• To support the recruitment, induction and supervision of other administrative staff where appropriate and as required
• To cover within the Directorate secretarial/administrative team as required

Benefits

• 27 days holiday, plus bank holidays, rising to 33 days after 10 years’ service
• Excellent pension of up to 14.5% of your pensionable pay
• Staff discounts include Blue Light Card, NHS discount offers, and staff benefits
• Season ticket loans are interest‑free to cover the cost of travelling to and from work via tram, rail, or bus
• Flexible working: available from day one for most roles
• Job share: applications for job shares are welcomed
• Receive supervision and support to help you fulfil your potential
• Join an inclusive EPUT community and connect with others through engagement events and equality champion networks
• If you need help, we provide mental health and wellbeing services, occupational health advice and counselling
• We run recognition awards to recognise staff's hard work and dedication
• Valuing you, recognising your dedication, and at EPUT we look after you

This advert closes on Monday 29 Dec 2025