Maintenance Project Coordinator

Future Prospects Group Ltd; East Midlands; On-site; GBP 25,000 - 28,000; Full time

Job summary

A Nottinghamshire-based operations firm is seeking a Maintenance Project Coordinator to ensure seamless scheduling and coordination of maintenance projects. The ideal candidate will demonstrate excellent communication skills and proficient use of Microsoft Office and CRM systems. Key duties include managing engineer visits, arranging client communications, and overseeing invoicing processes. This role offers a competitive salary and various benefits including a company pension scheme and generous holidays.

Benefits

Free parking on site

20 days holidays plus 8 bank holidays

Company pension scheme

Regular training provided

Qualifications

• Experience using Microsoft Office programs including Word, Excel, and Outlook.
• Experience in using Google Maps or similar for routing.
• Experience with a CRM System.
• Self-motivated with the ability to work under pressure.

Responsibilities

• Coordinate all service and maintenance visits effectively.
• Liaise with maintenance sales team for project handovers.
• Arrange travel and accommodation for Engineers.
• Manage invoicing and outstanding visits.

Skills

Excellent communication skills

Experience using Microsoft Office

Experience with CRM system

Ability to problem solve

Organized and methodical

Tools

Microsoft Office

Google Maps

Job description

Maintenance Project Coordinator
Full Time, Permanent, Outskirts of Newark/Mansfield
25,000 - 27,500 per annum DOE

Our award winning Nottinghamshire based client is looking for a Maintenance Project Coordinator as the newest member of their growing operations team. This is an exciting role where the successful candidate will work closely alongside the other Schedulers and Engineers, as well as being a pivotal support for all other teams within the business.

THE ROLE

As Maintenance Project Coordinator your role is instrumental to the smooth running of the operations team. You will ensure effective scheduling of all service and maintenance visits. Your key duties will include:

• Liaise with the maintenance sales team to ensure a smooth handover of maintenance projects
• Actively plan, arrange and coordinate all Engineer visits to site
• Add information to Engineers calendars, ensuring they have all the information required to carry out the work
• Ensure any site paperwork is completed prior to the visit where requested
• Make hotel and travel arrangements for all Engineers, keeping a record of hotel costs for budgets
• Liaise with clients and suppliers to arrange the delivery of parts to site
• Act as the ultimate point of contact for clients should any issues arise
• Provide technical assistance for clients (training provided)
• Liaise with the accounts team to issue invoices upon completion of work orders, keep on top of any outstanding visits and raise pro forma invoices
• Liaise with the workshop staff with regards to stock and allocate stock needed for site visits or dispatch

THE CANDIDATE

The ideal Maintenance Project Coordinator will have excellent communication skills, both written and verbal. As well as being able to demonstrate the following:

• Experience using Microsoft Office program, including Word, Excel and Outlook
• Experience using Google maps (or similar) to search locations and create routes with multiple stop points
• Have experience using a CRM System
• Ability to think on your feet and be self-motivated
• Ability to work under pressure and problem solve
• Organised and methodical, with attention to detail
• Be personable, friendly and have excellent listening skills

THE BENEFITS

As a valued Maintenance Project Coordinator you will receive:

• Free parking on site
• Office hours 8.30am - 5pm, Monday - Friday
• Company pension scheme
• 20 days holidays per year plus 8 bank holidays - Additional holiday can be accrued after 2 full years service up to a maximum of 5 additional days
• Regular training provided
• Full Christmas shutdown period

Thank you for your interest in this vacancy and good luck with your application.

If you have not heard from a member of the Future Prospects team within 7 days from your application, please assume that your application has not been successful on this occasion. Unfortunately, due to the high volume of applications we receive, we are unable to provide individual feedback.

The services of Future Prospects are those of an Employment Agency.