London Office Concierge & Admin Specialist (Hybrid)

WiseEnergy International; Greater London; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

30 days holiday per year

Private pension

BUPA Healthcare for you and dependents

Job summary

WiseEnergy International is seeking an Office Assistant to support the London office’s daily operations, facilities, and visitor experience. You will coordinate supplies, room bookings, and onboarding logistics, ensuring a professional reception and smooth office flow.

The role involves handling enquiries, supporting events, and liaising with building management and external suppliers to resolve issues promptly.

Qualifications

• Experience in administrative, office support, or reception roles.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Experience coordinating travel and complex schedules is a plus.

Responsibilities

• Support day-to-day operation of the London office and facilities.
• Maintain meeting rooms and communal areas to set standards.
• Coordinate office supplies and inventory.
• Process workplace invoices and maintain supplier records.
• Handle post, courier deliveries, and package distribution.
• Be the first point of contact for office enquiries.
• Support health and safety and office policies.

Skills

Organisational skills

Written & verbal communication

Discretion & professionalism

Problem solving

Education

Office administration education

Tools

Microsoft Office

Teams/Zoom/SharePoint

Job description

WiseEnergy International is seeking an Office Assistant to support the London office’s daily operations, facilities, and visitor experience. You will coordinate supplies, room bookings, and onboarding logistics, ensuring a professional reception and smooth office flow.

The role involves handling enquiries, supporting events, and liaising with building management and external suppliers to resolve issues promptly.