Office Coordinator

Reed; City Of London; Vor Ort; GBP 25.000 - 32.000; Teilzeit

Benefits dieser Stelle

Pension scheme

Life assurance

Flexible benefits

Training and development opportunities

Generous holiday allowance

Zusammenfassung

Reed is seeking an Office & Facilities Coordinator in Central London to ensure smooth daily operations for a professional services environment. The role focuses on welcoming visitors, coordinating facilities, and supporting events and administrative tasks.

The ideal candidate will be highly organised, customer-focused and proactive, with strong IT skills and the ability to manage multiple priorities in a fast-paced setting.

Qualifikationen

• Experience in office administration, facilities, or a customer-facing role.
• Excellent organisational skills with ability to manage multiple priorities.
• Proactive and adaptable with strong problem-solving skills.
• Outstanding customer service and communication skills.
• Ability to work independently and use initiative.
• Strong attention to detail and a professional, reliable approach.

Aufgaben

• Act as first point of contact for visitors, clients, contractors and colleagues, creating a welcoming and professional environment.
• Coordinate daily facilities activities, liaise with contractors, building management and service providers.
• Manage office supplies, deliveries, post, courier services and workplace logistics.
• Support meetings, events and office-wide activities, including catering and room configurations.
• Provide administrative support to partners and colleagues as needed.
• Maintain a safe, secure and well-functioning workplace, supporting health and safety initiatives.
• Coordinate office maintenance issues and ensure facilities tasks are completed efficiently.
• Oversee daily contracted cleaning and perform checks of kitchen and toilets during core hours.
• Work closely with colleagues across the business to deliver an exceptional workplace experience.
• Support ad hoc projects and office improvements as required.

Kenntnisse

Office administration

Facilities coordination

Customer service

Organisational skills

Microsoft Office

Problem solving

Independent worker

Tools

Microsoft Office

Jobbeschreibung

Office & Facilities Coordinator

• Job Type: Part-time
• Location: Central London
• Hours: Monday to Friday, 08:00 to 14:30 (30 hours per week)

Our client is seeking a proactive, highly organised, and customer-focused Office & Facilities Coordinator to join their team in London. This role offers the opportunity to ensure our office operates smoothly and efficiently, providing an outstanding experience for colleagues, clients, and visitors.

Day-to-day of the role:

• Act as the first point of contact for visitors, clients, contractors, and colleagues, creating a welcoming and professional office environment.
• Coordinate daily facilities activities, liaise with contractors, building management, and service providers.
• Manage office supplies, deliveries, post, courier services, and workplace logistics.
• Support meetings, events, and office-wide activities, including arranging catering and room configurations.
• Provide administrative support to partners and colleagues as needed.
• Maintain a safe, secure, and well-functioning workplace, supporting health and safety initiatives.
• Coordinate office maintenance issues and ensure facilities-related tasks are completed efficiently.
• Oversee daily contracted cleaning and perform checks/cleans of kitchen and toilets during core hours.
• Work closely with colleagues across the business to deliver an exceptional workplace experience.
• Support ad hoc projects and office improvements as required.

Required Skills & Qualifications:

• Experience in office administration, facilities, workplace support, or a customer-facing role.
• Excellent organisational skills with the ability to manage multiple priorities.
• Proactive and adaptable with strong problem-solving skills.
• Outstanding customer service and communication skills.
• Ability to work independently and use initiative.
• Strong attention to detail and a professional, reliable approach.
• Good IT skills, including proficiency in Microsoft Office applications.
• Practical, hands-on attitude and willingness to support a variety of office activities.
• Experience in a professional services or legal environment is advantageous but not essential.

Benefits:

• Competitive salary and benefits package.
• Generous holiday allowance plus bank holidays, increasing with length of service.
• Pension scheme and life assurance.
• Access to flexible benefits.
• Excellent training and development opportunities.
• A varied and rewarding role within a professional and collaborative environment.
• The opportunity to make a real impact in a key office support role.
• Exposure to a wide range of business operations and professional services functions.
• A supportive, inclusive, and friendly team culture.