London Office Coordinator – Admin, Reception & Events

NextEnergy Group; Greater London; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Onsite in Mayfair London

30 days holiday

BUPA Healthcare

Job summary

The Office Assistant role in London supports the effective day-to-day operation of the office with workplace, administrative, and visitor support services. It ensures facilities, supplies, and processes are maintained to support employees and business activities.

The role collaborates across departments, visitors, suppliers, building management, and workplace service providers, acting as the first point of contact for office inquiries and contributing to a professional, welcoming environment.

Qualifications

• Experience in an administrative, office support, workplace, reception, hospitality, or customer service role.
• Knowledge of office administration and workplace coordination activities.
• Experience supporting internal stakeholders and external visitors in a professional environment.

Responsibilities

• Support the day-to-day operation of the London office and workplace facilities.
• Maintain meeting rooms, communal areas, and workplace environments to agreed standards.
• Coordinate office supplies, stationery, kitchen consumables, and workplace inventory.
• Process workplace-related invoices and maintain supplier records.
• Manage incoming and outgoing post, courier deliveries, and package distribution.
• Act as the first point of contact for workplace and office-related enquiries.
• Support compliance with workplace procedures, health and safety requirements, and office policies.
• Liaise with building management, contractors, and external suppliers to resolve workplace issues.
• Support the organisation and delivery of office events, meetings, and employee activities.
• Coordinate onboarding arrangements for new employees, including workplace preparation and logistics.
• Welcome visitors and maintain professional reception experience.
• Coordinate visitor registration, building access arrangements, refreshments, and meeting room preparation.
• Provide administrative support, including diary management, meeting scheduling, and room bookings.
• Organise travel arrangements, including flights, accommodation, and ground transportation.
• Maintain workplace records, documentation, and administrative information as required.

Skills

Organisational skills

Time management

Communication skills

Discretion

Problem solving

Attention to detail

Relationship building

Adaptability

Judgement

Mission-driven

Tools

MS Office

Teams

Zoom

SharePoint

Job description

The Office Assistant role in London supports the effective day-to-day operation of the office with workplace, administrative, and visitor support services. It ensures facilities, supplies, and processes are maintained to support employees and business activities.

The role collaborates across departments, visitors, suppliers, building management, and workplace service providers, acting as the first point of contact for office inquiries and contributing to a professional, welcoming environment.