Logistics Coordinator

Greenstar; Sleaford; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading waste management company in the UK is seeking a Logistics Coordinator to streamline transport operations and enhance efficiency. The successful candidate will manage key transport-related processes, support invoice management, and track vehicle utilization. This role involves producing daily transport plans, monitoring vehicle maintenance schedules, and overseeing administrative support for transport operations. Qualifications include strong organizational skills, experience in transport administration, and proficiency in Microsoft Office.

Qualifications

• Strong organisational and administrative skills required.
• Experience in transport or logistics administration is advantageous.
• Proficiency in Microsoft Office and relevant software necessary.

Responsibilities

• Streamline transport operations and enhance efficiency.
• Support invoice management and track vehicle utilisation.
• Oversee vehicle sales and maintenance schedules.

Skills

Organisational skills

Administrative skills

Data tracking

Cost tracking

Microsoft Office proficiency

High IT literacy

Attention to detail

Education

Knowledge of transport and logistics operations

Regulatory documentation understanding

Job description

About The Role

The primary goal of the Logistics coordinator is to streamline transport operations, enhance efficiency, and ensure professional management of key transport-related processes. The role will support invoice management, track vehicle utilisation, and improve operational oversight, ultimately helping the business continue to provide the best customer service in a cohesive, structured manner as it develops and grows. The role will also offer support to the planning of the fleet to ensure efficiency if operational demands are high.

Key Accountabilities

• Providing administrative support to transport operations
• Ensuring telephone cover during key meetings and training sessions
• Logging and tracking vehicle bottlenecks to support claims and operational efficiency
• Overseeing vehicle sales, VORs, and driver availability to maintain a clear operational overview
• Managing records of vehicle inspections, MOTs, and servicing schedules
• Liaising with staff to provide information when required
• Help compile wages and holiday bookings
• Booking jobs on to the group weighbridge software
• Ensuring effective communication to the whole driving team
• Ensuring drivers hours and regulations are being adhered to
• Produce a daily transport plan in line with customer orders and expectations
• Assist in the management of vehicle / trailer defects to a compliant close out

Areas Of Responsibility

• Tracking and logging vehicle movements, downtime, and utilisation
• Supporting claims and disputes with accurate records of vehicle bottlenecks, times, and registrations
• Monitoring and reporting on vehicle maintenance schedules, including inspections and servicing
• Supporting business operations with clear and professional record-keeping
• Aiding planning and routing of the vehicles
• Assisting with any other duties within the scope of the department
• Problem solving within the company for staff and relevant departments
• Able to communicate effectively at all levels of the business

Experience And Skills

• Strong organisational and administrative skills
• Experience in transport or logistics administration is advantageous
• Ability to track and log vehicle movements accurately
• Familiarity with invoice management and cost tracking
• Proficiency in Microsoft Office and other relevant software
• Be able to understand and manipulate data to find improvement metrics
• High level of IT literacy
• Strong attention to detail and ability to work proactively and self-manage

Qualifications And Knowledge

• A good working knowledge of transport and logistics operations
• An understanding of vehicle maintenance schedules, invoicing processes, and regulatory documentation and legal requirements
• The ability to adapt to a fast-paced work environment and provide structured support
• Professional CPC would be advantageous, will be offered as training if not

About You

About Us

We are Panda. We value waste.
We’re in the business of waste management but that doesn’t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste.

Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve.

At Panda, people are at the heart of everything we do. We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other’s wellbeing, encourage development, and support growth because we know we’re stronger together.

We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward.

We own what we do. From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don’t walk past problems—we address them together. Our expertise, reliability, and care reflect who we are and the difference we make.

And above all, we act with trust and integrity. Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results — knowing our people are empowered to do the right thing.

Our journey depends on talented, committed people who want to make an impact.

Take the first step and join us on the journey.

Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve.

(DE&I Policy Statement)