Legal Secretary - Residential Conveyancing

Otter Jobs; Basingstoke; On-site; GBP 40,000 - 60,000; Full time

Job summary

A reputable law firm in Hampshire is looking for an experienced Conveyancing Assistant to manage administrative processes within the residential property department. You will act as the primary contact for clients, ensuring smooth communication and transaction management. The ideal candidate has over 3 years of experience in a similar role, demonstrating strong organizational skills and proficiency in Microsoft Office. This position offers a competitive salary of GBP27,000 plus a performance-related bonus in a supportive workplace.

Benefits

Performance-related bonus

Supportive working environment

High-quality work experience

Opportunities for growth and learning

Qualifications

• At least 3 years experience as a Conveyancing Assistant or legal secretary within residential property.
• Confident using Microsoft Office (Outlook, Word, ideally Excel) and case management systems.
• A friendly, calm and professional manner with clients.

Responsibilities

• Acting as a key point of daily contact for clients, keeping them updated throughout their transaction.
• Managing all administrative aspects of the conveyancing process from instruction to completion.
• Drafting documents, correspondence and using digital dictation confidently.

Skills

Organizational skills

Proactive workload management

Fast typing skills

Strong communication skills

Microsoft Office proficiency

Digital dictation experience

Job description

Conveyancing Assistant Residential Property

GBP27,000 + Performance Bonus Hampshire Supportive, High-Performing Legal Team

Are you an experienced Conveyancing Assistant who loves keeping a busy residential property team running smoothly? Do you thrive when you re trusted to take ownership, support clients, and keep the whole process moving with calm confidence? If so, this role is going to feel like a great fit.

My client is a highly respected Hampshire law firm with an impressive track record of excellence and a real commitment to personal, high-quality service. Their Residential Property team is growing, and they re now looking for a skilled Conveyancing Assistant to join a friendly, well-established department made up of six fee earners and eight assistants.

This is a role for someone who genuinely enjoys being the steady, reassuring contact point for clients you ll often be the person they speak to most throughout their conveyancing journey. If you re someone who can stay calm, organised and personable even when things get busy, you ll be valued here.

What you ll be doing

• Acting as a key point of daily contact for clients, keeping them updated throughout their transaction
• Managing all administrative aspects of the conveyancing process from instruction to completion
• Opening and closing files, preparing engagement papers and handling general admin
• Drafting documents, correspondence and using digital dictation confidently
• Preparing invoices, completion statements and supporting the billing process
• Taking new enquiries and sending formal quotations
• Processing straightforward exchanges and completions
• Ordering official copies, property searches, SDLT returns and submitting Land Registry applications

What we re looking for

• At least 3 years experience as a Conveyancing Assistant or legal secretary within residential property
• Highly organised, proactive and comfortable managing a busy workload
• Fast, accurate typing skills and experience with digital dictation
• Strong written and verbal communication skillsConfident using Microsoft Office (Outlook, Word, ideally Excel) and case management systems
• A friendly, calm and professional manner with clients
• Someone flexible, team-oriented and happy to get stuck in

Why apply?

• GBP27,000 salary + performance-related bonus
• A genuinely supportive and encouraging working environment
• High-quality work across a thriving residential property department
• A team that values growth, learning and long-term development

If you re an experienced Conveyancing Assistant who loves being trusted to deliver exceptional client care and seamless support, I d love to hear from you.