Legal PA

Simpson Judge Ltd; Manchester; On-site; GBP 30,000 - 50,000; Full time

Job summary

A reputable law firm in Manchester is looking for an experienced Legal PA to provide exceptional administrative support. The ideal candidate must have proven skills as a Legal PA or Legal Secretary, with strong organisational and communication skills. Responsibilities include managing diaries, drafting documents, and ensuring compliance with internal procedures. The position offers a competitive salary and a professional working environment. Interested candidates should apply with their CV.

Benefits

Supportive working environment

Competitive salary

Long-term progression opportunities

Qualifications

• Previous experience as a Legal PA or Legal Secretary.
• Experience using legal case management systems.
• Audio typing experience or qualification.

Responsibilities

• Provide comprehensive PA support to fee earners.
• Manage fee earners' diaries and task lists.
• Produce accurate documents using digital dictation.

Skills

Excellent organisational skills

Strong attention to detail

Proactive, team-focused approach

Strong communication skills

Client-focused approach

Tools

Microsoft Word

Legal case management systems

Microsoft Excel

PowerPoint

Job description

Job Title: Legal PA
Location: Manchester
Salary: Competitive, dependent on experience
Working Hours: 9-5:30pm
3/2 Split after Probation

An excellent opportunity has arisen for an experienced Legal PA to join a well-established and highly regarded law firm based in Manchester. This role is ideal for a proactive and highly organised Legal PA who enjoys supporting fee earners in a fast‑paced professional environment while delivering a high standard of client service.

The Role

You will provide comprehensive PA and administrative support to fee earners, ensuring the smooth day‑to‑day running of matters and maintaining excellent organisational standards.

Key responsibilities include:

• Managing fee earners’ diaries and task lists using a computerised diary and task management system to ensure deadlines, appointments and key dates are met
• Producing accurate and timely documents using digital dictation and case management systems
• Creating new clients, matters and contacts on the case management system in line with internal procedures
• Drafting, amending and finalising documents in line with house style, including advanced formatting, tables of contents, tracked changes and comparison documents
• Maintaining the case management database, ensuring all data is accurate and compliant with data protection requirements
• Proof‑reading all work before submission
• Preparing correspondence and documentation ready for signature and dispatch
• Attending team meetings and preparing minutes as required
• Handling professional communication with clients, internal stakeholders and external contacts
• Booking meetings, arranging travel and accommodation, and managing logistics as required
• Managing file administration including file opening and closing, billing support and archiving
• Filing and document management, primarily electronic
• Ensuring compliance with all internal procedures, regulatory requirements and relevant legislation
• Working collaboratively with other Legal PAs and administrative staff to ensure work is delivered in a timely manner

Candidate Requirements:

• Previous experience working as a Legal PA or Legal Secretary
• Excellent organisational skills with strong attention to detail
• A proactive, team‑focused approach
• Experience using legal case management systems (Partner for Windows or similar preferred)
• Advanced Microsoft Word skills, including tracked changes, outline/multilevel numbering and tables
• Audio typing experience or qualification
• Professional appearance and manner
• Strong communication skills and a client‑focused approach

Desirable:

• Experience or knowledge of database systems
• Working knowledge of Microsoft Excel
• Experience using PowerPoint

What’s on Offer

• A supportive and professional working environment
• High‑quality work within a well‑structured team
• Competitive salary and benefits
• Long‑term stability and progression opportunities

If you are interested in applying please contact Millie Ebbrell @ Simpson Judge Legal today.