Japanese Speaking Job - ADMINISTRATOR/SECRETARY - London

First People Recruitment; City Of London; On-site; GBP 37,000 - 41,000; Full time

Job summary

A recruitment agency is seeking a Japanese Speaking Administrator/Secretary to provide essential administrative and logistical support. This position requires someone who is proficient in English and Japanese, has excellent communication skills, and can manage confidential information with discretion. Responsibilities include liaising with travel vendors, organizing meetings, and administering employee memberships. The role offers a salary ranging from £37K to £41K, plus benefits, and is based in London. Candidates should be able to multitask in a fast-paced environment.

Benefits

Benefits package

Qualifications

• Confidential and discreet in handling sensitive information.
• Demonstrable experience of having delivered administrative support.
• Extensive experience in outlook diary management.
• Articulate with professional written and verbal English and Japanese.
• Works on own initiative and without close supervision.

Responsibilities

• Support business divisions with logistical needs and expense management.
• Develop regular contact with travel vendors and negotiate rates.
• Administer company Golf Club membership and associated activities.
• Provide efficient administrative services in the department.
• Cover responsibilities of colleagues during absences.

Skills

Excellent written and verbal communication skills

Microsoft Office (Word, Excel)

Japanese language skills

Time management skills

Confidentiality

Job description

Title:JapaneseSpeakingADMINISTRATOR/SECRETARY

Salary:£37K-£41K+benefit

Location:London

Job status:Permanent

Working hours:35 hours per week (5 days office base)

Start date:ASAP

JapaneseSpeakingADMINISTRATOR/SECRETARY Responsibilities

• SupportBusinessdivisions/Corporatedepartmentsasrequired,toincludesettlingemployeeexpensesthroughSAP/ConcurSystem,arrangingmeetingsandconferencesinternally&externally,arrangingvariouseventsandlogisticsforVIPvisitors.
• Developandmaintainregularcontactwithtravelagents,hotels,chauffeurs,restaurantsandairlines.
• Negotiatecorporaterateswithvendors,collateinformationcentrallyanddisseminatetobusinessdivisions.
• AdministerthecompanyGolfClubmembershipandassociatedactivities,liaisingwiththegolfclubs,externalguestsandmembersformonthlyevents,andensuremembersareadded/removedasrequired.
• Undertakelocalad-hocdepartmentspecificworkfunctions/eventsasmayreasonablyberequired.(TasksmayincludeassistingwitheventorganizingorsupportingCompanyHouseactivitiesetc)
• Covertheresponsibilitiesofcolleaguesduringteammemberabsencesandpeakworkvolumes
• Provideefficientadministrativeservicesinthedepartmentincludingfiling/scanning/dispatchingdocuments,maintainingthecustomerlists.

JapaneseSpeakingADMINISTRATOR/SECRETARY Requirements

• Confidentialanddiscreetinhandlingsensitiveinformation
• Demonstrableexperienceofhavingdeliveredadministrativesupport
• Extensiveexperienceinoutlookdiarymanagementtoincludescheduling/reschedulingmeetingsandnotifyingstakeholders.
• Excellentwrittenandverbalcommunicationskills,includingtheabilitytoconveyeventdetails,objectives,andupdateseffectivelytointernalteamsandexternalstakeholders.
• ArticulatewithprofessionalwrittenandverbalEnglishandJapaneselanguageskills.
• Establishesandbuildseffectiveworkingrelationshipswithothers–inimmediateteamandwithstakeholders
• Worksonowninitiativeandwithoutclosesupervision
• Multi-tasksandmanagescompetingactivitiessimultaneouslyandwithindeadlines
• Adaptseasilytochangingprioritiesandworkscalmlyandmethodicallyunderpressure
• MicrosoftOfficeWord/Exceltointermediatelevelorabove,Powerpointtoadvancedlevel
• Excellenttimemanagementandorganisationskills
• Astrongcommunicator,whoupdatesteammembersonactivitiesandprovidesseamlessworkhandovers
• Accuratewithstrongattentiontodetail

Please follow us on Linkedin: https://www.linkedin.com/company/people-first-team-japan

We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.

People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website.

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