IP Administrative Assistant

Tate & Lyle; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global ingredients solutions provider in Greater London seeks an Intellectual Property Administration Assistant to provide essential support to the IP team. Responsibilities include managing patent and trademark records, assisting with financial analysis, and providing administrative support for special projects. The ideal candidate will have experience in administration, strong organisational and research skills, and familiarity with IP management systems. This role offers competitive salary and benefits, including flexible working options and a global rewards package.

Benefits

Global rewards package

Flexible working policy

Competitive salary

Discretionary annual bonus

Excellent employer pension contribution

Personal private medical insurance

Qualifications

• Experience in an administrative role within professional services or commercial business administration.
• Knowledge of IP and/or legal management and billing systems.
• Strong organisational skills and a collaborative mindset.
• Ability to multitask and prioritize effectively.
• Excellent analytical and communication skills.

Responsibilities

• Maintain accuracy and completeness of patent and trademark records.
• Collaborate with internal IP attorneys for drafting agreements.
• Assist with annual IP budget preparation and financial analysis.
• Provide administrative support for special projects.

Skills

Organisational skills

Attention to detail

Communication skills

Team collaboration

Research skills

Education

Degree in business administration

Tools

IPfolio

Legal Tracker

HighQ

Word

Excel

PowerPoint

Outlook

Job description

About Us

Tate and Lyle is a successful organisation with a clear purpose ambition strategy and strong expert talent solely focused on achieving its ambition as a world class ingredients solutions provider. We have expanded our plant-based footprint beyond corn into tapioca stevia leaf chickpea protein and soluble fibre to explore wider platforms for achieving our ambition. Achieving this ambition will require; development of new capabilities reallocation of resources and investment to become a leaner more agile company leveraging latest technology process insight and ways of working

About the role

The Intellectual Property Adminstration Assistant provides essential administrative and organisational support to the IP team ensuring the smooth operation of IP / legal activities across the this role the incumbent assists in the coordination of routine tasks organises IP / legal documents and helps manage compliance records supporting day-to-day functional processes within the team.

Role and Responsibilities include :

• Maintain accuracy and completeness of patent trademark and domain records in IP management database (IPfolio) and matter management billing system (Legal Tracker) for global multi-client portfolio by creating tracking updating and auditing matters in the database.
• Tracking patent case record costs working with Finance to ensure accuracy of capitalised spend and balance sheet review.
• Track IP statistics and provide updates as required to senior management.
• Maintain patent and trademark related contracts and agreements in legal document management database (HighQ).
• Collaborate with businesses and internal IP attorneys to assist with the gathering of information for and drafting of non-disclosure and material transfer agreements.
• Assist with preparation of and management of the annual IP budget.
• Prepare periodic financial analysis of patent and trademark spend including assessing outside counsel costs foreign associate costs and international filing costs in order to facilitate recommendations for cost savings and value maximization.
• Manage track and prepare the annual inventor payments schedule in accordance with the companys IP Policy.
• Provide administrative support to members of the IP and wider legal team for special projects as they arise for example supporting merger & acquisition and divestment activities.
• Provide divesture support regarding preparing IP schedules gathering matter deadlines and assisting new IP owners with completing documentation necessary to transfer IP matters to new applicant by reviewing the documentation requesting correction and facilitating the execution of documentation necessary to effect transfer of rights.

What were looking for :

• Work experience in an administrative role within professional services or commercial business administration.
• Solid knowledge of IP and / or legal management and billing systems preferably IPfolio Legal Tracker and / or HighQ. A basic understand of the principles of relational databases would be beneficial.
• A keen eye for detail strong organisational skills and a collaborative mindset.
• Adegree in business administrationis advantageous but not essential.
• Strong computer and internet research skills : Word Excel PowerPoint and Outlook.
• Must have outstanding organisational skills keen attention to detail and ability to multitask and prioritize projects which at times seem equal in importance.
• Ability to work well with all levels of internal management staff and external partners.
• Excellent communication skills strong analytical thinker flexibility and a good team player.
• Must be able to deal with sensitive and confidential information in a discrete mature and responsible manner.

What Youll Get

• As business operating in 50 countries worldwide we offer a global rewards package to all employees alongside a range of country-specific benefits. The global package includes a bonus scheme 16-week Equal Parental Leave and mental health & well-being support.
• Flexible working policy
• Competitive salary
• Discretionary annual bonus
• Excellent employer pension contribution
• Personal private medical insurance

Tate & Lyle is an equal opportunity employer committed to the strength of an inclusive workforce.