Interim Site Administrator

NT Engineering & Manufacturing; Portgordon; On-site; GBP 17,000 - 21,000; Full time

Job summary

NT Engineering & Manufacturing is seeking an organised Interim Site Administrator to provide essential administrative support at a busy site in Portgordon, Moray. The role is temporary and site-based, focusing on accurate records and smooth day-to-day operations.

You will work with the Site Leader and team to handle inductions, purchasing, invoicing and document control, while maintaining PPE stock and filing.

Qualifications

• Proficient in MS Office with strong Excel/Word/PowerPoint skills.
• Intermediate Excel and comfort with spreadsheets and data systems.
• Excellent attention to detail and accurate record-keeping.
• Strong organisational and communication abilities.
• Ability to work independently while supporting a wider operational team.
• Experience with Business Central/Dynamics would be advantageous.

Responsibilities

• Act as first point of contact for visitors and manage site access and swipe card administration.
• Coordinate site inductions and ensure compliance with entry procedures.
• Record and reconcile deliveries, feedstock receipts and outgoing materials; maintain traceability.
• Raise purchase orders, process invoice receipts and liaise with suppliers.
• Manage office supplies, stock checks and PPE ordering/issuing.
• Maintain electronic and paper records, including document archiving and filing.
• Support Site Leader and Leadership Team with general administration and training logistics.
• Liaise with HR regarding employee records and sickness reporting.
• Maintain high standards of housekeeping and support site audits.

Skills

Microsoft Office

Excel

Word

PowerPoint

Attention to detail

Organisational skills

Communication

Independent work

Dynamics/Business Central

Tools

Business Central/Dynamics

Job description

Interim Site Administrator

Moray | Temporary Contract Ongoing | Site-Based

Are you an organised and detail-oriented administrator looking for your next opportunity? We’re recruiting an Interim Site Administrator to provide essential administrative support at a busy operational site in Portgordon.

This is a varied, hands-on role suited to someone who enjoys keeping things organised, maintaining accurate records and supporting a team to ensure the smooth day-to-day running of site operations.

The Role

Working closely with the Site Leader and wider operational team, your responsibilities will include:

• Acting as the first point of contact for visitors and managing site access and swipe card administration.
• Coordinating site inductions and ensuring personnel comply with site entry procedures.
• Recording and reconciling deliveries, feedstock receipts and outgoing materials, maintaining accurate records and traceability.
• Raising purchase orders, processing invoice receipts and liaising with suppliers.
• Managing office supplies, stock checks and the ordering and issuing of PPE.
• Maintaining electronic and paper records, including document archiving and filing.
• Supporting the Site Leader and Leadership Team with general administration and the organisation of staff training.
• Liaising with HR regarding employee records and sickness absence reporting.
• Maintaining high standards of housekeeping and supporting regular site audits.

About You

We’re looking for someone who is proactive, reliable and comfortable managing a varied administrative workload in a busy site environment.

You will ideally have:

• Strong Microsoft Office skills, particularly Excel, Word and PowerPoint.
• Intermediate Excel skills and confidence working with spreadsheets and data systems.
• Excellent attention to detail and the ability to maintain accurate records.
• Strong organisational and communication skills.
• The ability to work independently while supporting a wider operational team.
• Experience with Business Central/Dynamics would be advantageous.

The Opportunity

This is an opportunity to join an operational team in a varied site-based administrative role, where accuracy, organisation and effective communication are essential to keeping daily activities running smoothly.

If you have strong administrative skills and are available for a temporary opportunity in the Moray area, we’d love to hear from you.