Site Administrator

Pioneer Selection Ltd; Cardiff; On-site; GBP 27,000 - 29,000; Full time

Job summary

Pioneer Selection Ltd. in Cardiff is seeking a proactive Site Administrator to support daily site operations, HR administration, onboarding and recruitment processes. The role is based on-site in Cardiff with a 40-hour week and a salary of £27,000–£29,000 per annum.

The successful candidate will manage time and attendance, maintain HR records, assist with onboarding, and coordinate training and recruitment activities, while ensuring confidentiality and accurate documentation across the site.

Qualifications

• Previous experience within an administration, HR administration, site administration or similar role.
• Strong organisational skills with excellent attention to detail.
• Confident using Microsoft Office, spreadsheets and internal systems.
• Experience maintaining accurate employee records and documentation.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information appropriately.
• Comfortable communicating with employees and managers at different levels.
• Ability to prioritise workloads and work effectively within a busy environment.

Responsibilities

• Manage the time and attendance system, including running weekly clocking reports.
• Support the complete new starter and onboarding process, including induction packs, contracts, system updates, welcome packs and uniforms.
• Prepare weekly and monthly employee returns in conjunction with the General Manager.
• Maintain accurate absence records and Bradford Factor scores.
• Track and maintain Right to Work documentation for new and existing employees.
• Maintain HR systems, spreadsheets and employee trackers, including probation periods, exit interviews and Right to Work records.
• Ensure personnel files and general filing are accurate and kept up to date.
• Prepare documentation for disciplinary, grievance and welfare meetings in conjunction with the Regional HR Advisor.
• Support internal audits when required.
• Coordinate annual training reminders and associated paperwork with line managers.
• Support the site's recruitment process, including advertising vacancies, arranging interviews, attending job fairs and completing relevant paperwork.
• Support HR projects, employee engagement initiatives and focus groups.
• Administer holiday records for weekly and monthly employees.
• Take and distribute minutes from on-site meetings.
• Ensure site noticeboards contain relevant and up-to-date information.

Skills

Administration role

Organisational skills

Microsoft Office

Employee records

Communication skills

Confidential information handling

Stakeholder communication

Prioritising workloads

Tools

Microsoft Office

Job description

Salary: £27,000 £29,000 per annum
Location: Cardiff
Hours: Monday Friday, Days 40 Hours Per Week

We are currently recruiting for a Site Administrator to join a busy and successful organisation at their site in Cardiff.

This is a fantastic opportunity for an organised and proactive administrator who enjoys working within a fast-paced environment. The successful Site Administrator will play a key role in supporting the day-to-day running of the site, with particular responsibility for HR administration, employee onboarding, recruitment, time and attendance, training records and general site administration.

The ideal candidate will have strong organisational and communication skills, excellent attention to detail and the ability to confidently manage multiple priorities.

Skills Required for the Site Administrator:

• Previous experience within an administration, HR administration, site administration or similar role
• Strong organisational skills with excellent attention to detail
• Confident using Microsoft Office, spreadsheets and internal systems
• Experience maintaining accurate employee records and documentation
• Strong written and verbal communication skills
• Ability to handle confidential and sensitive information appropriately
• Comfortable communicating with employees and managers at different levels
• Ability to prioritise workloads and work effectively within a busy environment

The Site Administrator Will Benefit From:

• £27,000 £29,000 per annum
• Monday to Friday days
• 40-hour working week
• No weekend working
• Working for a successful and established organisation
• Varied role with exposure to HR, recruitment and site operations
• Opportunity to develop administrative and HR experience
• Training and development opportunities
• Stable and supportive working environment

Duties of the Site Administrator:

• Manage the time and attendance system, including running weekly clocking reports
• Support the complete new starter and onboarding process, including induction packs, contracts, system updates, welcome packs and uniforms
• Prepare weekly and monthly employee returns in conjunction with the General Manager
• Maintain accurate absence records and Bradford Factor scores
• Track and maintain Right to Work documentation for new and existing employees
• Maintain HR systems, spreadsheets and employee trackers, including probation periods, exit interviews and Right to Work records
• Ensure personnel files and general filing are accurate and kept up to date
• Prepare documentation for disciplinary, grievance and welfare meetings in conjunction with the Regional HR Advisor
• Support internal audits when required
• Coordinate annual training reminders and associated paperwork with line managers
• Support the site's recruitment process, including advertising vacancies, arranging interviews, attending job fairs and completing relevant paperwork
• Support HR projects, employee engagement initiatives and focus groups
• Administer holiday records for weekly and monthly employees
• Take and distribute minutes from on-site meetings
• Ensure site noticeboards contain relevant and up-to-date information