Administrator

Confidential; Aberdeen City; On-site; GBP 1,653,000 - 2,204,000; Full time

Benefits offered by this job

Training and ongoing support

Contract extension opportunity

Job summary

Confidential in Aberdeen is seeking a temporary administrator for a role lasting a minimum of 5 weeks. The successful candidate will provide administrative support, maintain accurate records, coordinate communications, and assist with day-to-day office functions.

Experience in logistics, transport or warehousing is desirable. You should manage multiple priorities, work accurately, and communicate effectively with colleagues and customers.

Qualifications

• Previous administrative experience.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Provide general administrative support to management and operations teams.
• Maintain and update employee, driver, customer, and operational records.
• Process timesheets, attendance records, and payroll-related documentation.
• Handle incoming telephone calls, emails, and correspondence professionally.
• Input and maintain data accurately within company systems and databases.
• Update reports, spreadsheets, and other documents as required.
• Ensure compliance with company procedures and data protection requirements.
• File and archive documents both electronically and manually.
• Assist with customer queries and provide excellent customer service.
• Support operational planning and daily logistics administration where required.

Skills

Administrative experience

Organisational skills

Communication skills

Tools

Microsoft Office

Outlook

Excel

Word

Job description

We have a role for a temporary administrator for our client based in Aberdeen.

This role will last for a minimum of 5 weeks.

The successful candidate will be responsible for providing administrative support, maintaining accurate records, coordinating communications, and assisting with day-to-day office functions.

Previous experience within a logistics, transport or warehousing is highly desirable. The ideal candidate will be comfortable working in a fast-paced setting, managing multiple priorities, and maintaining a high level of accuracy.

Key Responsibilities

• Provide general administrative support to the management and operations teams.
• Maintain and update employee, driver, customer, and operational records.
• Process timesheets, attendance records, and payroll-related documentation.
• Handle incoming telephone calls, emails, and correspondence professionally.
• Input and maintain data accurately within company systems and databases.
• Update reports, spreadsheets, and other documents as required.
• Ensure compliance with company procedures and data protection requirements.
• File and archive documents both electronically and manually.
• Assist with customer queries and provide excellent customer service.
• Support operational planning and daily logistics administration where required.

Essential Requirements

• Previous administrative experience.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional and friendly approach when dealing with colleagues, customers, and candidates.

Desirable Requirements

• Previous experience in a logistics, transport, warehousing, or recruitment agency environment.
• Experience processing timesheets, payroll administration, or workforce scheduling.
• Familiarity with transport management systems, recruitment databases, or workforce management software.
• Knowledge of driver compliance documentation and onboarding processes.

Personal Attributes

• Reliable and dependable.
• Positive attitude with a willingness to learn.
• Flexible and adaptable to changing priorities.
• Strong problem-solving skills.
• Ability to work under pressure and meet deadlines.

What We Offer

• Competitive hourly rate.
• Opportunity to gain experience within a busy and supportive team.
• Potential for contract extension based on business needs and performance.
• Training and ongoing support.

The working hours are Monday to Friday.

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.