Hybrid Project Support & Coordination Specialist

Confidential; Swansea; Hybrid; GBP 25,000 - 31,000; Full time

Job summary

CPS Group is currently recruiting a Project Support Administrator for a Swansea-based, hybrid role. You will provide day-to-day administrative support across multiple projects, coordinate tasks to meet deadlines, manage queries and maintain project documentation.

The ideal candidate will be highly organised with strong MS Office skills, excellent communication, and the ability to work under pressure to deadlines. A-Level qualifications and multitasking experience are valued.

Qualifications

• Provide day-to-day administrative support to programme leads across multiple projects.
• Support coordination and delivery of projects, ensuring key tasks and deadlines are met.
• Manage multiple shared email inboxes, respond to enquiries promptly and escalate queries where appropriate.
• Maintaining accurate project documentation, records and information across relevant systems.
• Supporting the preparation of project progress reports and analysing programme data.
• Liaising with internal departments, external organisations and third-party suppliers.
• Providing administrative and on-site support at events when required.
• Logging, monitoring and maintaining records of incoming queries.
• Attending meetings and supporting the identification of potential project issues or improvements.
• Escalating any risks or issues that could impact project delivery.

Responsibilities

• Provide day-to-day administrative support to programme leads across multiple projects.
• Coordinate tasks to meet deadlines and milestones.
• Manage shared inboxes and respond to enquiries promptly.
• Log and maintain records of project queries and risks.
• Support on-site events and stakeholder liaison.

Skills

Organisational skills

Multitasking

Customer-focused

Communication skills

Proactive approach

Education

Three A-Level passes (Grade C) or equivalent

Tools

Microsoft Office

Word

Excel

Job description

CPS Group is currently recruiting a Project Support Administrator for a Swansea-based, hybrid role. You will provide day-to-day administrative support across multiple projects, coordinate tasks to meet deadlines, manage queries and maintain project documentation.

The ideal candidate will be highly organised with strong MS Office skills, excellent communication, and the ability to work under pressure to deadlines. A-Level qualifications and multitasking experience are valued.