Hybrid Project & Admin Coordinator – 30h/wk

Confidential; West Midlands; Hybrid; GBP 36,000 - 44,000; Part time

Job summary

Confidential is seeking an organised and proactive Office & Project Coordinator to support day-to-day business operations and project delivery. The role is hybrid, based mainly in Leamington Spa, with some homeworking, and 30 hours per week.

You will work closely with Directors and the Senior Contract Manager, helping to keep tasks on track, maintain records, and coordinate between clients, suppliers and subcontractors. The role offers ownership of varied priorities in a busy environment.

Qualifications

• Experience in office coordination, project administration or business support roles.
• Strong organisational skills and attention to detail.
• Good IT skills and proficiency with office software.

Responsibilities

• Oversee general office administration and maintain an efficient working environment.
• Manage supplier and subcontractor records, documentation and day-to-day administration.
• Maintain accurate company records and filing systems.
• Provide administrative support for accounts and related business processes.
• Coordinate meetings, appointments and schedules.
• Provide direct support to the Directors, helping manage priorities and administrative requirements.
• Maintain project documentation, electronic folders and document control systems.
• Monitor project milestones, deadlines, outstanding actions and deliverables.
• Arrange project meetings, prepare relevant documentation and record meeting outcomes.
• Liaise with suppliers and subcontractors to obtain information and updates.
• Assist with procurement activities, quotations and purchase orders.
• Provide administrative and coordination support to project managers.
• Maintain project registers, schedules, trackers and other key records.
• Support client communications and ensure project correspondence is organised and appropriately recorded.

Skills

Organisational skills

Communication skills

Time management

Proactive approach

Job description

Confidential is seeking an organised and proactive Office & Project Coordinator to support day-to-day business operations and project delivery. The role is hybrid, based mainly in Leamington Spa, with some homeworking, and 30 hours per week.

You will work closely with Directors and the Senior Contract Manager, helping to keep tasks on track, maintain records, and coordinate between clients, suppliers and subcontractors. The role offers ownership of varied priorities in a busy environment.