Human Resources Administrator - Trump Turnberry - Human Resources

Trump Turnberry Golf and Spa; Girvan; On-site; GBP 24,000 - 30,000; Full time

Job summary

A luxury hospitality organization in Scotland is seeking an Administration Assistant to join their team. This full-time position involves comprehensive support to the Human Resources Department, maintaining employee personnel files, assisting with recruitment administration, and organizing onboarding processes. The ideal candidate should have prior administrative experience and good communication skills, particularly in English. Competence in Microsoft Office is essential, and a relevant qualification is desired. Competitive benefits are offered including discounted rates and ongoing training.

Benefits

Turnberry Friends & Family Rooms Programme

Discounts at Food & Beverage outlets

Use of Spa, Gym and Golf facilities

Ongoing training and development

Qualifications

• Prior experience working in an administration function is essential.
• Good English language communication skills, both verbal and written, is essential.
• Skilled in the use of computers including good working knowledge of Microsoft Office is essential.

Responsibilities

• Maintaining employee personnel files to required standards.
• Assist the HR Manager and HR Coordinator with all recruitment administration.
• Support the HR team on any ad hoc projects or initiatives.

Skills

Administration experience

English communication skills

Microsoft Office proficiency

Education

SCQF Level 5-7 awards in English and Administration (or equivalent)

Job description

Trump Turnberry, Scotland is ready to receive applications from exceptional, talented Administration Assistants to join our legendary team on a full-time permanent basis. Join the team at Turnberry and you will be entitled toTurnberry Friends & Family Rooms Programme which includes discounted room rates at Trump Turnberry, available to you and your family.Discounts for you and your family at the Food & Beverage outlets and the Golf Professional Shop. Use of the Spa, Gym and Golf facilities, including a Staff Golf Club(subject to some restrictions).Trump Hotels Associate and Friends & Family Rates - discounted room rates at all Trump Properties. Auniform will be provided, and items will be laundered at the Company's expense. OurEmployee Assistance Programme offers a range of Employee Assistance Help Lines.Ongoing training and development, first-class hospitality training &Apprenticeship programs are available.

POSITION REQUIREMENT

To provide comprehensive support to the Human Resources (HR) Department in every level of administration through all of the main HR disciplines (recruitment, training and employee relations) as well as having responsibility for the general office admin tasks. This is an on-property position.

ESSENTIAL FUNCTIONS

• Maintaining employee personnel files to required standards.
• Undertake department filing and photocopying tasks on a daily basis.
• Assist the HR Manager and HR Coordinator with all recruitment administration including tracking of applications, organising interviews, following up with hiring managers, issuing recruitment compliancy reports and sending regrets communications to all unsuccessful applicants.
• Assist in organising associate events - monthly appreciation lunches, inductions, training events, all associate quarterly meetings, long service awards, festive party, summer barbeque etc.
• Organising all new associates’ onboarding including requesting references, creating information packs, name badges, ID Cards, photocopying new start paperwork etc
• Assist with tracking of training courses attended and associated administrative duties such as inviting associates to training courses, booking training course (internal and external), maintaining skills database
  
• Support the HR team on any ad hoc projects or initiatives
  

CANDIDATE SPECIFICATION

• Prior experience working in an administration function is essential.
• Good English language communication skills, both verbal and written, is essential.
• Skilled in the use of computers including good working knowledge of Microsoft Office is essential.
• An ability to work and learn in a fast paced, pressurised administration support department operating in a luxury hospitality organization.
• SCQF Level 5-7 awards in English and Administration (or equivalent) is desired.