HR People & Culture Administrator

Apex Hotels; City of Edinburgh; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A leading hotel chain in Edinburgh is looking for a People & Culture Administrator to join their team. Responsibilities include managing HR activities, ensuring accurate data processing, and supporting employee relations. This fixed-term role offers hybrid working and a range of employee benefits including generous holidays and professional development opportunities. Ideal candidates will have strong organizational skills and a proactive approach to HR processes. Joining this innovative team will enhance your career in a welcoming environment.

Benefits

30 days holiday

Training and development

Employee events

Gym and pools access

Employee Assistance Programme

Financial Wellbeing App

Referral bonus

Life Assurance cover

Qualifications

• Strong problem-solving skills with a proactive approach.
• Experience in a fast-paced, agile environment.
• Attention to detail and outstanding service delivery mindset.

Responsibilities

• Administer and process contractual and payroll changes accurately.
• Provide first line advice on HR policy and procedures.
• Support employee relations by managing documentation and updates.

Skills

Experience within HR/People and Culture

Strong problem-solving skills

Organizational skills

Excellent verbal and written communication

Proficient in IT systems

Tools

Excel

PowerPoint

Word

Outlook

HRIS

Job description

As a People & Culture Administrator, you'll be part of our People & Culture shared services team, responsible for the day-to-day coordination of key HR activities. This role focuses on the administration of our systems, onboarding activities and reward and recognition initiatives, providing a proactive service led delivery to enhance our people experience and ensure that all policies, processes and tasks are concluded efficiently and accurately.

This role is full time, fixed term for 12 months and forms part of our wider People & Culture team. It is based in our Head Office in Edinburgh, with the opportunity of hybrid working.

Role Overview

The main responsibilities of the People & Culture Administrator are:

• Ensure the effective and on time administration and processing of “in-life” contractual, payroll and administrative changes through our HR & Payroll system, SharePoint and ATS, so that our systems remain accurate and up to date in line with GDPR and data retention rules.
• Provide first line advice on policy and process matters across the HR function.
• Work closely with the People Advisor and the wider People & Culture team to provide an effective and proactive service in support of employee relations activity such as drafting and sending letters for key ER activities, updating trackers, creating case files and supporting the business partners to provide a timely and efficient service to our stakeholders.
• Support the proactive management of health and wellbeing, working with the People Advisor to draft and request Occupational Health or GP support, ensuring that reports are provided, and providing data and prompts to managers and raising cases and concerns with business partners as needed.
• You’ll play a key role in supporting the Head of People Journey and Senior People Business Partner in identifying ways to develop and implement change initiatives through technology enhancements and process optimisation.
• Other responsibilities include: create and send all onboarding material to new starts such as contracts, background checks and reference requests; constant review of all data to ensure that the data we house is accurate and conforms to all required legislative standards; coordinate the timely delivery of relative HR risk assessments; and managing the HR inbox.

About you

The following range of characteristics and competencies are required/sought:

• Experience of working within an HR/people and culture team providing administrative support across a range of people disciplines. It is essential to have experience in at least one P&C specialism, although experience across multiple specialisms is highly desirable.
• Experience of working in a fast‑paced, agile environment, balancing a varied and high‑volume workload.
• Numerate with strong problem‑solving skills and a proactive approach.
• Organisational skills with great attention to detail and an outstanding service delivery mindset.
• Excellent verbal and written communication skills with the ability to modify communication style to meet the needs of multiple stakeholders.
• Proficient in various IT systems including Excel, PowerPoint, Word, Outlook and HRIS, with a positive approach to using systems and technology.
• Understanding of HR issues including employee relations and employment legislation.

Why join Apex Hotels?

We encourage you to bring your true self to work. We’ll provide great training and development opportunities, allowing you to flourish in a fulfilling career. Our family can never be too big, there’s a place here for you. We have one ask - that you bring your personality, ideas, and spark. We’re an innovative, thriving business and we want you to be part of our exciting journey.

You’ll work with great people, enjoy your time at work, develop new friendships, networks, and skills, and of course you will also receive a competitive rate of pay and a generous range of employee benefits which includes:

• 30 days holiday
• Training and development from day one
• Employee events and celebrations
• Inhouse company interactive employee communication APP
• Entry to our state‑of‑the‑art gym and pools
• Access to an external Employee Assistance Programme
• Financial Wellbeing App, allowing you the flexibility to get paid earlier than your normal monthly pay date.
• £200 referral bonus when your friends or family join the team.

Following your first successful 3 months, you’ll also receive:

• Access to our discounts and wellbeing platform “Treat Yourself Here”, unlocking savings and experiences for you and your family.
• Involvement in our employee recognition schemes
• Long service recognition
• Probation pass and annual anniversary complimentary guest experience overnight stay and dinner for two
• 50% discount in our restaurantsCycle to Work Scheme
• Discounted room rates for employees, friends, and family
• Spa treatments and product discounts
• Life Assurance cover

Please note, this role does not meet the requirements for sponsorship under the Skilled Worker visa route.