HR Data Administrtor

NHS Professionals; Horspath; Hybrid; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Competitive pay

24/7 support

Multi-locational

Bank shift portal

Flexible shifts

Training & development

Holiday allowance

Pension scheme

Job summary

NHS Professionals seeks an HR Data Administrator to join the HR team at Oxford University Hospitals NHS Foundation Trust. The role is temporary for 3 months with possible extension, based at Unipart House, Cowley with hybrid working options (2/3 days from home).

You will support ESR reporting, maintain data quality, and handle HR records in ESR, using Microsoft Excel and the wider Office suite. Excellent organisation and accuracy are essential.

Qualifications

• Good literacy and numeracy skills.
• ESR system knowledge (highly desirable).
• Knowledge of Microsoft Office Packages including Outlook and Teams with intermediate Excel skills.

Responsibilities

• Under supervision to assist with the running of reports from Electronic Staff Record (ESR).
• To assist with the maintenance of the ESR and maintain standards of data quality.
• If required, to maintain the HR record side of the ESR ensuring accurate and timely payment of staff.
• To maintain data quality and participate in regular monitoring of quality in ESR.
• Using Microsoft Excel to extract and transfer data.
• To update manager records in ESR.
• Run and upload predetermined ESR reports into other systems requiring up to date staffing information.
• If required to communicate directly with employees/external contractors regarding data quality issues.
• Undertake any other projects as directed by HR Lead and the Senior Workforce Analyst.
• Adjust errors on ESR where a data quality audit carried out by the HR Records Manager has highlighted areas of non-compliance.

Skills

Good literacy and numeracy skills

Excellent organisation skills

Tools

Microsoft Excel

Outlook

Teams

Job description

Job Title: HR Data Administrator

Location: Unipart House, Cowley, OX4 2PG - Hybrid working options 2/3 days from home

Hours: 37.5 hours per week Monday - Friday 9.00am - 5.00pm

Trust: Oxford University Hospitals NHS Foundation Trust

Role type: Temporary for 3 months with possibility of extension

Duties & responsibilities

• Under supervision to assist with the running of reports from Electronic Staff Record (ESR)
• To set assist with the maintenance of the ESR and maintain standards of data quality.
• If required, to maintain the HR record side of the ESR (Electronic Staff Record) ensuring accurate and timely payment of staff.
• To maintain data quality and participate in regular monitoring of quality in ESR
• Using Microsoft Excel to extract and transfer data
• To update manager records in ESR.
• Run and upload predetermined ESR reports into other systems requiring up to date staffing information.
• If required to communicate directly with employees/external contractors regarding data quality issues
• Undertake any other projects as directed by HR Lead and the Senior Workforce Analyst
• Adjust errors on ESR where a data quality audit carried out by the HR Records Manager has highlighted areas on non-compliance.

You’ll learn the following whilst working at the trust

• An in depth understanding of the roles and responsibilities involved in working within the NHS
• Knowledge of the systems used, to effectively complete your role to the highest standard at all times
• A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

You’ll have the following skills/experience

• Good literacy and numeracy skills
• ESR system knowledge (highly desirable)
• Knowledge of Microsoft Office Packages including Outlook and Teams with intermediate Excel skills
• Excellent organisation skills

As a member of NHS Professionals, you have fantastic benefits

• Competitive pay rates- work this week, get paid next week
• Essential support when you need it- 24/7 365 days- call us anytime
• Multi locational- work across neighbouring Trusts
• Manage your shifts and timesheets on the go- access your "My Bank" shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities- Keep up with the essentials and more
• Build holiday allowance for every shift you work- your work life balance is important to us
• Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

Equal opportunities

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

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