Administrator

NHS Professionals; Shippon; On-site; GBP 17,000 - 25,000; Full time

Benefits offered by this job

Competitive pay rates

My Bank shift portal

Training and development opportunities

Holiday allowance

Stakeholder pension scheme

Job summary

NHS Professionals seeks an Administrator to support the Operational Team for OOHs and MIU within the First Contact and Primary Care pathway. This temporary role focuses on day-to-day service operations, data reporting, and ensuring smooth processes across multiple sites.

You will provide reception support, maintain records, and assist with audits while developing NHS knowledge and teamwork skills within the Trust.

Qualifications

• Good literacy and numeracy required.
• Confidentiality and customer-focused approach essential.
• Strong organisational skills and reliability.
• Minute taking skills desirable.
• Ability to work as part of a team and support colleagues.

Responsibilities

• Provide high-standard administration and secretarial support to the Service.
• Produce timely data reports from multiple applications for management review.
• Maintain and manage databases/spreadsheets (concerns/complaints, Clinician info, vehicle logs, fuel receipts, contact lists, diaries, Health Rosters).
• Administer daily/weekly/monthly tasks including data for clinical audits and IT/clinical database tasks.
• Update intranet and social media information for the Service as needed.
• Ensure leaflets are up to date and stock across locations.
• Maintain stationery stocks across sites and reorder as required.
• Assist the Service and Team with day-to-day admin duties and take accurate notes.

Skills

Good literacy and numeracy

Confidentiality awareness

Excellent organisation

Minute taking

Teamwork

Customer focus

Tools

Word

Outlook

Excel

Teams

Job description

Job Title

Administrator

Location

Abingdon Community Hospital, Marcham Road, Oxford, OX14 1AG

Hours

37.5 hours per week Monday – Friday 8.00am – 4.00pm

Trust

Oxford Health NHS Foundation Trust

Role type

Temporary for 4 months with possibility of extension

Role details

The purpose of this role is to support the Operational Team for OOHs and MIU in the First Contact and Primary Care pathway, to facilitate the smooth running of the Service, by undertaking day-to-day service operational activities as part of the administration team.

Duties & responsibilities

• Provide a high standard of administration and secretarial support to the Service.
• Provide comprehensive and timely data reporting from several computer applications to the management team (for example – to identify out of area patients, CRUs, daily performance data).
• Maintain and Manage databases/spreadsheets including Concerns/Complaints, Clinician information, Vehicle logs and fuel receipts, Contact lists and Diaries, and Work Force Management System (Health Roster).
• Administer and action daily, weekly, and monthly tasks as required by the Service including NQR4s (data for clinical audits), IT and Clinical Database tasks (eg. Ensuring patient records have been transferred to their GP) Administer and action collating information for audits as requested
• Upload and update Intranet and Social Media information for the Service as requested.
• Ensure all service leaflets are up to date and appropriate stock available for all locations.
• Ensure appropriate stationery stocks are maintained across all our sites, and ordered appropriately.
• To assist the Service and Team in all administration duties relating to the day to day running of the Team/Service.
• To take accurate action notes and minutes as required.
• Provide cover for reception and clerical team members and provide cross cover within the Directorate and across the Trust as required.

You’ll learn the following whilst working at the trust

• An in depth understanding of the roles and responsibilities involved in working within the NHS
• Knowledge of the systems used, to effectively complete your role to the highest standard at all times
• A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

You’ll have the following skills/experience

• Good literacy and numeracy skills
• Experience of using Office computer programs including Word and Outlook and particularly Excel
• Understanding of the need for confidentiality with a customer focused approach
• Knowledge of Microsoft Office Packages including Outlook & Teams
• Excellent organisation skills
• Minute taking skills

As a member of NHS Professionals, you have fantastic benefits

• Competitive pay rates- work this week, get paid next week
• Essential support when you need it- 24/7 365 days- call us anytime
• Multi locational- work across neighbouring Trusts
• Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities- Keep up with the essentials and more
• Build holiday allowance for every shift you work- your work life balance is important to us
• Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Disclaimer

Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.

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