HR Coordination Support

International Maritime Organization; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

An international organization based in London is seeking to recruit a skilled HR professional to manage and support the full recruitment cycle for various vacancies. Responsibilities include preparing job descriptions, onboarding, working with stakeholders for recruitment strategies, and providing HR guidance. The ideal candidate will have experience in recruitment, strong organizational skills, and the ability to analyze recruitment metrics. This role contributes to the overall workforce planning and diversity initiatives of the organization.

Qualifications

• Experience with the full recruitment cycle including job descriptions and onboarding.
• Ability to assist in developing HR guidance and managing recruitment strategies.

Responsibilities

• Execute recruitment and selection cycle for permanent and temporary vacancies.
• Collaborate with stakeholders in the publication of vacancies and advertising.
• Prepare quarterly workforce planning reports and recruitment status.

Job description

Recruitment

1. Execute the full recruitment and selection cycle for permanent and temporary vacancies, including preparation of job descriptions, adverts, longlisting, coordinating assessments, interviews and onboarding. Conduct interviews and feedback for administrative roles.
2. Collaborate and coordinate with key stakeholders in the preparation, publication and dissemination of vacancies, including liaising with external networks for advertising.
3. Track progress of vacancies, prepare status reports and update hiring managers/stakeholders.
4. Support the roll out of e-Recruitment updates; testing and collecting feedback from stakeholders. Focal point for e-Recruitment queries and support for internal and external applicants.
5. Provide advice and solutions to hiring managers on all stages of the recruitment process, including design of guidance documents.
6. Assist with the development of proactive recruitment strategies for future business needs and internal mobility.
7. Execute the recruitment of consultants, including preparation of consultancy contracts, coordinating with hiring managers. Track the progress of recruitment, and update hiring managers and consultants on necessary actions.

Communications and outreach

1. Assist in developing and disseminating HR guidance (standard operating procedures). Update documentation and relevant webpages (internal and external).
2. Keep IMO Career Pages up to date, develop promotional materials for HR campaigns.
3. Support the diversity initiatives of the Organization.

Monitoring and reporting

1. Prepare quarterly workforce planning reports, recruitment status and key metrics reports. Provide analysis and recommendations.
2. Prepare reports related to performance management and learning and development.
3. Prepare other statistical reports and data as required.

General

Provide other administrative and coordination support as may be required.