HR Assistant

XPand Logistics; Basildon; On-site; GBP 26,000 - 28,000; Part time

Job summary

A leading logistics company is seeking a proactive HR Assistant to join their team in Basildon. This part-time role involves supporting the HR department with essential administrative tasks, recruitment processes, and employee lifecycle management. The ideal candidate will have strong organisational skills and a keen attention to detail, with opportunities to grow their HR knowledge in a supportive environment.

Benefits

Friendly and supportive team environment

Opportunities for HR knowledge growth

Access to company benefits and training resources

Qualifications

• 1+ year experience in an administrative or HR support role.
• Proactive and can-do attitude.
• Comfortable handling sensitive and confidential information.

Responsibilities

• Support daily operations of HR department.
• Prepare employment contracts and onboarding documentation.
• Provide first-line advice on HR policies.

Skills

Attention to detail

Organisational skills

Communication

Education

CIPD Level 3 (or working towards it)

Tools

PeopleHR

Job description

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HR Assistant

Location: Basildon or Egham

Reports to: HR Manager

Working Hours: 25 hours per week

About the Role

We are looking for a proactive and organised HR Assistant to support the daily operations of our HR department. This is a hands-on role that provides essential administrative and first-line advisory support across the full employee lifecycle. You’ll work closely with the HR Manager, line managers, and employees to ensure a smooth and professional HR service is delivered across the business.

This role is ideal for someone with solid administrative skills who wants to gain exposure to a wide variety of generalist HR activities.

Key Responsibilities

1. Employee Lifecycle Support

• Prepare employment contracts, offer letters, and onboarding documentation.
• Process new starters and leavers in line with HR procedures.
• Maintain accurate employee records and ensure compliance with data protection requirements.
• Coordinate probation reviews and ensure timely follow-ups.

2. Recruitment & Selection

• Advertise vacancies and manage applicant tracking.
• Screen CVs, shortlist candidates, and conduct telephone interviews.
• Schedule and coordinate interviews with hiring managers.
• Carry out right-to-work checks and prepare onboarding documentation.
• Support the delivery of inductions for new starters.

3. Employee Relations Support

• Provide first-line advice on HR policies and procedures, with support from HR Manager
• Support disciplinary, grievance, and absence management processes (e.g., note-taking, paperwork preparation).
• Monitor attendance records and coordinate return-to-work interviews.
• Liaise with Occupational Health as required.

4. Training & Development

• Schedule mandatory and optional training sessions.
• Maintain accurate training records and update the HR system accordingly.
• Liaise with external training providers and coordinate bookings.
• Support the performance review process through scheduling and documentation support.
• Prepare and submit payroll changes to the finance team.
• Respond to employee queries regarding benefits and assist with enrolments or updates.

6. HR Systems & Compliance

• Maintain data accuracy in HR systems (e.g., PeopleHR).
• Track and generate HR reports including sickness and holiday usage.
• Conduct periodic audits of employee files to ensure GDPR and internal policy compliance.

7. Engagement & Communication

• Assist with internal HR communications, newsletters, and announcements.
• Support the coordination of employee engagement events and activities.
• Track and monitor probation periods and ensure timely completion of related processes.

Additional Responsibilities

• Maintain and update organisational charts.
• Coordinate uniform orders across all sites.
• Conduct quarterly driving licence checks for all drivers.
• Manage flexible working requests in coordination with line managers.
• Ensure that forklift, first aid, and fire marshal certifications are renewed before expiry.

What We’re Looking For

• Experience in an administrative or HR support role (ideally 1+ year).
• Strong attention to detail and organisational skills.
• Confident communicator with a proactive, can-do attitude.
• Comfortable handling sensitive and confidential information.
• Familiarity with HR systems (e.g., PeopleHR) is desirable.
• CIPD Level 3 (or working towards it) would be a plus.

What We Offer

• A friendly and supportive team environment.
• Exposure to the full employee lifecycle in a busy, fast-paced sector.
• Opportunities to grow your HR knowledge and responsibilities over time.
• Access to company benefits, training, and development resources.

Salary Range: £26,000 to £28,000 (FTE) Per Annum

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Human Resources

• Industries

  Transportation, Logistics, Supply Chain and Storage

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