HR Assistant

Bionic Services Limited; Luton; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in business comparison is seeking a HR Assistant to join their People & Culture team. The role involves managing onboarding, offboarding, and supporting payroll processes. Ideal candidates should have strong administrative skills and proficiency in Microsoft Office. The position offers a hybrid working pattern and various employee benefits, including private healthcare and generous leave policies.

Benefits

Private healthcare cover

Employee Assistance Programme

25 days annual leave

Enhanced maternity and paternity leave

Auto-enrolled salary sacrifice pension scheme

Qualifications

• Experience in HR administration or relevant administrative roles.
• Strong organizational skills and a process-driven approach.

Responsibilities

• Administer onboarding processes and manage offboarding.
• Coordinate monthly new joiner inductions and assist with training administration.
• Support payroll preparation and employee engagement surveys.

Skills

Organizational Skills

Communication Skills

Proficiency in Microsoft Office

Education

CIPD Level 5

Tools

HiBob

Job description

About Bionic:
We are Bionic, the UK’s number one business comparison and switching service. Our mission is to make it radically easier to run a small business and earn the lifetime loyalty of British businesses.

We combine world-class human service with smart technology and data, allowing our tech-enabled experts to quickly match business owners with the best deals on energy, connectivity, insurance, and finance.

We partner with leading price comparison websites, including Compare the Market, MoneySuperMarket, Uswitch for Business, and Confused.com.

About the Role: We are seeking a HR Assistant to join our People & Culture team. The ideal candidate will have strong administrative experience, excellent communication skills, and the ability to handle peak demands. You will be responsible for delivering high standards in basic HR tasks while helping to improve our processes and optimize our use of in-house and external systems.

Working Pattern: Monday - Friday: 8:45am - 5:30pm.

Location: Office based in Luton.

Day-to-Day Responsibilities:

• Administer onboarding processes, including writing offer letters and contracts, and coordinating pre-employment checks such as DBS and right-to-work checks.
• Manage offboarding processes.
• Coordinate monthly new joiner inductions, ensuring scheduling of rooms and presenters.
• Assist with ad-hoc training administration tasks, such as recording and documenting training sessions.
• Review probation processes, support managers with reviews, and handle extensions and completions.
• Manage absence reporting, assist with early intervention, and ensure adherence to absence policies.
• Maintain data accuracy within the Hibob system and collaborate with business units to keep records current.
• Support payroll preparation and processing with confidentiality and accuracy.
• Assist with employee engagement surveys and analyze data within our performance management system.
• Support Employee Relations Specialists with administrative tasks, including note-taking and documentation.
• Report on non-completion of employee returns, such as mileage forms.
• Support annual HR processes, including employee surveys and performance reviews.

Minimum Requirements:

• Experience in HR administration or relevant administrative roles.
• Strong organizational skills and a process-driven approach.
• Proficiency in Microsoft Office, including Word, Excel (Mail merge, formulas), and PowerPoint.
• Excellent Outlook and calendar management skills.
• CIPD Level 5 qualification is desirable but not essential.
• Familiarity with HR systems like HiBob is desirable but not essential.

Benefits:

Health & Wellbeing:

• Private healthcare cover
• Employee Assistance Programme, including virtual GP, physio, and talking therapies
• Eyecare scheme
• Hybrid working pattern

Time Off:

• 25 days annual leave, increasing with tenure
• 1 paid family & religious day of leave per year (post-probation)
• 1 paid charity volunteering day per year
• Option to buy/sell up to 3 days leave annually

Family & Personal Life:

• Enhanced maternity, paternity, or shared parental leave
• Wedding leave: 2 days upon joining, up to 5 days after 2 years' service

Financial Wellbeing:

• Auto-enrolled salary sacrifice pension scheme
• Life assurance
• Season ticket loans, salary advances, and home purchase loans (based on tenure)
• Cycle to work scheme

Recognition & Events:

• Highflyers incentive for top performers
• Company summer and Christmas parties, awards, and recognition events
• Long service awards