HR Administrative Assistant

Cyber Security Academy Southampton; Southampton; Hybrid; GBP 23,000 - 28,000; Part time

Benefits offered by this job

Occupational pension scheme

Generous holidays

On-campus facilities

Employee discounts

Job summary

University of Southampton is seeking an enthusiastic Administrative Assistant to join the Human Resources team on a part-time basis (0.5 FTE, 18 hours per week).

You will provide high-quality administrative support across facilities including meetings, records, communications, training compliance and basic financial admin such as raising purchase orders, with hybrid working from Highfield Campus or One Guildhall Square, and the potential to work from home.

Qualifications

• Highly organised and detail-oriented administrative professional.
• Experience supporting HR activities and stakeholders.
• Able to prioritise workload and manage multiple tasks.

Responsibilities

• Support meetings and events for the HR team.
• Manage communications and records across HR activities.
• Monitor training compliance and maintain records.
• Assist with financial administration, including raising purchase orders.
• Support the Executive Assistant and cover key activities during absences.

Skills

Administrative support

Highly organised

Attention to detail

Communication

Job description

What We Offer

We are looking for an enthusiastic Administrative Assistant to join our Human Resources team. This is an excellent opportunity for someone who enjoys a varied role and takes pride in delivering high-quality administrative support. You will play an important part in supporting a range of activities across the team, helping to ensure an excellent experience for colleagues.

Working as part of a friendly and collaborative team, you will undertake a broad range of administrative tasks, support meetings and events, manage communications, monitor training compliance, maintain records and assist with financial administration, including raising purchase orders. You will also provide support to the Executive Assistant and cover key activities during periods of absence.

This is an ideal role for someone who is highly organised, enjoys working with a variety of stakeholders and can prioritise their workload effectively while maintaining accuracy and attention to detail.

The expected hours of work for this part time (0.5 FTE, 18 hours per week) role are daily from 9:00/09:30 – 12:30/13:30. The work pattern would be discussed during interviews and agreed upon offer.

The typical starting salary for this role will be £25,249.00 pro rata (spinal point 13 on the University Level 1-6 pay scale), unless you have significant experience in a similar role. Staff increment one spinal point each year, up to the top of the Level.

Your main work location will be Highfield Campus, however, our HR department works across both Highfield Campus and One Guildhall Square. Both offices have easy access to public transport, restaurants, coffee shops and a University gym.

There will be the opportunity to work from home when not due in the office.

As part of our commitment to your well-being, we offer an occupational pension scheme and generous holidays (starting at 20 days annual leave plus 8 bank holidays and 6 University closure days).

• occupational pension scheme


• generous holidays (starting at 20 days annual leave plus 8 bank holidays and 6 University closure days)


• state-of-the-art on-campus sports, arts, and culture facilities


• access to a number of University employee discount schemes.

Further details on our staff benefits can be found here: Benefits explained | Human Resources | University of Southampton.

As part of the HR team, you will be supporting the University to 'inspire excellence to achieve the remarkable and build an inclusive world'. This is a fantastic opportunity to become part of the University community, where people are valued, and collegiality is key.

Further Details

• Job Description and Person Specification

We are committed to equality, diversity and inclusion and welcome applicants who support our mission of inclusivity.

This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk.