HR Administrative Assistant

University of Southampton; Southampton; Hybrid; GBP 23,000 - 28,000; Part time

Benefits offered by this job

Occupational pension

Holiday entitlement (20 days + 8 bank)

On-campus facilities and employee-disc

Job summary

University of Southampton is seeking an enthusiastic Administrative Assistant to join the Human Resources team. The role offers varied administrative duties, supporting colleagues and ensuring a high-quality experience for staff.

Working as part of a friendly team, you will handle meetings, communications, records, training compliance and financial administration, including purchase orders, with flexibility for remote working when not in the office.

Qualifications

• Part-time role 0.5 FTE (18 hours per week) with hours 9:00–12:30 and 13:30; pattern to be agreed at interview.

Responsibilities

• Support a range of HR activities and administration across the team.
• Support meetings and events, including planning and logistics.
• Manage communications and monitor training compliance.
• Maintain records and assist with financial administration, including raising purchase orders.
• Provide cover for the Executive Assistant and other duties during absences.

Skills

Highly organized

Prioritisation

Attention to detail

Job description

What We Offer

Please see the job description below for further details.

We are looking for an enthusiastic Administrative Assistant to join our Human Resources team. This is an excellent opportunity for someone who enjoys a varied role and takes pride in delivering high-quality administrative support. You will play an important part in supporting a range of activities across the team, helping to ensure an excellent experience for colleagues.

Working as part of a friendly and collaborative team, you will undertake a broad range of administrative tasks, support meetings and events, manage communications, monitor training compliance, maintain records and assist with financial administration, including raising purchase orders. You will also provide support to the Executive Assistant and cover key activities during periods of absence.

This is an ideal role for someone who is highly organised, enjoys working with a variety of stakeholders and can prioritise their workload effectively while maintaining accuracy and attention to detail.

The expected hours of work for this part time (0.5 FTE, 18 hours per week) role are daily from 9:00/09:30 – 12:30/13:30. The work pattern would be discussed during interviews and agreed upon offer.

The typical starting salary for this role will be £25,249.00 pro rata (spinal point 13 on the University Level 1-6 pay scale), unless you have significant experience in a similar role. Staff increment one spinal point each year, up to the top of the Level.

Your main work location will be Highfield Campus, however, our HR department works across both Highfield Campus and One Guildhall Square. Both offices have easy access to public transport, restaurants, coffee shops and a University gym.

There will be the opportunity to work from home when not due in the office.

As part of our commitment to your well-being, we offer an occupational pension scheme and generous holidays (starting at 20 days annual leave plus 8 bank holidays and 6 University closure days). Staff also have access to our state-of-the-art on-campus sports, arts, and culture facilities and access to a number of University employee discount schemes.

Further details on our staff benefits can be found here: Benefits explained | Human Resources | University of Southampton.

As part of the HR team, you will be supporting the University to 'inspire excellence to achieve the remarkable and build an inclusive world'. This is a fantastic opportunity to become part of the University community, where people are valued, and collegiality is key.