HR Administrative Assistant

University of South Hampton; Southampton; Hybrid; GBP 23,000 - 28,000; Part time

Job summary

University of Southampton is seeking an enthusiastic Administrative Assistant to join the Human Resources team. This part-time role (0.5 FTE, 18 hours/week) offers tasks across HR, including supporting meetings and events, managing communications, monitoring training compliance, and handling records and purchase orders.

The position is based primarily at Highfield Campus with some home-working opportunities; salary starts at £25,249 pro rata with progression and staff benefits.

Qualifications

• Highly organised with the ability to prioritise workload and work with diverse stakeholders.
• Support meetings and events, manage communications and monitor training compliance.
• Maintain records and assist with financial administration, including raising purchase orders.
• Provide support to the Executive Assistant and cover key activities during absences.

Responsibilities

• Provide administrative support across the HR team.
• Support meetings and events; assist with communications.
• Monitor training compliance; maintain HR records; assist with financial administration including purchase orders.
• Cover for the Executive Assistant during periods of absence.

Job description

We are looking for an enthusiastic Administrative Assistant to join our Human Resources team. This is an excellent opportunity for someone who enjoys a varied role and takes pride in delivering high-quality administrative support. You will play an important part in supporting a range of activities across the team, helping to ensure an excellent experience for colleagues.

Working as part of a friendly and collaborative team, you will undertake a broad range of administrative tasks, support meetings and events, manage communications, monitor training compliance, maintain records and assist with financial administration, including raising purchase orders. You will also provide support to the Executive Assistant and cover key activities during periods of absence.

This is an ideal role for someone who is highly organised, enjoys working with a variety of stakeholders and can prioritise their workload effectively while maintaining accuracy and attention to detail.

The expected hours of work for this part time (0.5 FTE, 18 hours per week) role are daily from 9:00/09:30 – 12:30/13:30. The work pattern would be discussed during interviews and agreed upon offer.

The typical starting salary for this role will be £25,249.00 pro rata (spinal point 13 on the University Level 1-6 pay scale ), unless you have significant experience in a similar role. Staff increment one spinal point each year, up to the top of the Level.

Please see the job description below for further details.

What we offer:

Your main work location will be Highfield Campus, however, our HR department works across both Highfield Campus and One Guildhall Square. Both offices have easy access to public transport, restaurants, coffee shops and a University gym.

There will be the opportunity to work from home when not due in the office.

As part of our commitment to your well-being, we offer an occupational pension scheme and generous holidays (starting at 20 days annual leave plus 8 bank holidays and 6 University closure days). Staff also have access to our state-of-the-art on-campus sports, arts, and culture facilities and access to a number of University employee discount schemes. Further details on our staff benefits can be found here: Benefits explained | Human Resources | University of Southampton .

We are committed to equality, diversity and inclusion and welcome applicants who support our mission of inclusivity.

This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk .