Healthcare FM Admin Team Leader – Maximo & PPM

Daniel Owen Ltd; Wakefield; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Life assurance (1.5x annual salary)

Gym membership

Cycle to work scheme

24 days annual leave

Training and career development

Employee assistance programme

Retail discounts

Job summary

Daniel Owen Ltd. is seeking a Technical Services Team Leader (Administration) to manage a team of 12 administrators across two hospital sites in West Yorkshire.

The role focuses on scheduling, coordinating PPM and reactive maintenance, and maintaining Maximo CAFM records to meet KPIs and contractual standards. You will coordinate engineers, subcontractors and service providers, oversee rotas and training, and generate performance reports for management and clients.

Qualifications

• Experience in facilities management, ideally within a healthcare setting.
• Experience supervising an administration or technical support team.
• Strong knowledge of CAFM systems, ideally Maximo 7.5.
• Experience coordinating PPM and reactive maintenance works.
• Good understanding of building services maintenance (MEP).
• Experience monitoring KPIs, SLAs and contractual performance.
• Strong organisational skills with the ability to manage competing priorities.
• Proficient in MS Office, data management and reporting.
• Excellent communication with engineers, contractors and clients.

Responsibilities

• Lead a team of 12 administration staff across the contract.
• Oversee the scheduling and coordination of planned preventive maintenance (PPM) and reactive works.
• Manage and maintain the Maximo CAFM system, ensuring all maintenance records and asset information are accurate.
• Monitor maintenance activities to meet KPIs, SLAs and contractual requirements.
• Coordinate engineers, subcontractors and specialist maintenance providers.
• Manage staff rotas, timesheets, attendance, appraisals and training.
• Produce reports on maintenance performance, compliance and service delivery.
• Liaise with hospital teams, engineers and management to resolve day-to-day issues.
• Ensure all administrative processes comply with health and safety regulations and company procedures.

Skills

Team leadership

Facilities management

CAFM systems

KPI tracking

Reporting

MS Office

Tools

Maximo CAFM

MS Office

Job description

Daniel Owen Ltd. is seeking a Technical Services Team Leader (Administration) to manage a team of 12 administrators across two hospital sites in West Yorkshire.

The role focuses on scheduling, coordinating PPM and reactive maintenance, and maintaining Maximo CAFM records to meet KPIs and contractual standards. You will coordinate engineers, subcontractors and service providers, oversee rotas and training, and generate performance reports for management and clients.