Senior Maximo Admin & Projects Coordinator - London

Mitie; Greater London; On-site; GBP 26,000 - 38,000; Full time

Job summary

Mitie in London is seeking a Senior Administrator to provide dedicated administrative support across the business, ensuring accurate and timely clerical tasks and reporting.

You will handle Maximo calls and work orders, manage purchases, travel, and IT equipment records, while collaborating with the on-site project team to maintain high service standards.

The role requires strong IT skills, meticulous attention to detail, and excellent communication to engage stakeholders.

Qualifications

• Experience in an administrative role, ideally with exposure to Maximo, finance processes and project works.
• Strong IT skills with Microsoft Word, Excel and PowerPoint.
• Excellent organisational skills with the ability to prioritise workloads and manage multiple tasks.
• Strong communication and customer service skills engaging stakeholders.
• High level of accuracy and attention to detail.

Responsibilities

• Provide efficient clerical and administrative support across the business.
• Process Maximo calls and work orders and maintain associated records.
• Produce daily, weekly and monthly reports as required.
• Support the on-site project team with administrative activities and documentation.
• Manage purchase orders, invoicing, travel arrangements, visitor coordination and IT equipment records.

Skills

Organisational skills

Communication skills

Customer service

Attention to detail

Tools

Maximo

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Mitie in London is seeking a Senior Administrator to provide dedicated administrative support across the business, ensuring accurate and timely clerical tasks and reporting.

You will handle Maximo calls and work orders, manage purchases, travel, and IT equipment records, while collaborating with the on-site project team to maintain high service standards.

The role requires strong IT skills, meticulous attention to detail, and excellent communication to engage stakeholders.