Graduate Co-ordinator

Katie Bard; Metropolitan Borough of Solihull; On-site; GBP 21,000 - 28,000; Full time

Benefits offered by this job

On-site parking

Job summary

Katie Bard in South Birmingham is seeking a Graduate Coordinator to join a well-established organisation. The role blends front-of-house duties, office coordination and administrative support, providing exposure to multiple business functions and the opportunity to contribute to day-to-day operations.

You will be the first point of contact for visitors and callers, manage meeting room bookings, coordinate travel and events, handle post and supplies, and support senior management on ad hoc

Qualifications

• Experience in front-of-house, office coordination or administrative role.
• Excellent telephone manner and communication skills.
• Good IT skills including Microsoft Excel and other office software.

Responsibilities

• Coordinate internal events and support planning of business activities.
• Liaise with external suppliers and build working relationships.
• Manage meeting room bookings and travel arrangements.
• Organise accommodation, catering and hospitality requirements.
• Oversee post, deliveries and general office correspondence.
• Monitor office supplies and stock levels.
• Be the first point of contact for visitors and calls.
• Foster collaboration across departments for effective communication.
• Assist senior management with ad hoc projects and initiatives.

Skills

Front-of-house experience

Office coordination

Administrative support

Communication skills

Telephone etiquette

Tools

Microsoft Excel

Office software

Job description

An exciting opportunity has arisen for an enthusiastic, organised and proactive Graduate Coordinator to join a well-established, forward-thinking organisation based in South Birmingham, with on-site parking available.

Renowned for its strong reputation within its sector, the organisation is looking for a professional and motivated individual who is keen to develop their career within a dynamic business environment.

With a strong emphasis on integrity, collaboration, continuous improvement and delivering an exceptional service, this is a varied and rewarding position where you will play an important role in supporting the day-to-day operations of the business.

The role combines front-of-house duties, office coordination and administrative support, providing exposure to a variety of business functions. Acting as the first point of contact for visitors and callers, you will help create a welcoming and professional environment while ensuring the smooth coordination of office activities, meetings and events.

Your responsibilities will include:

• Coordinating internal events and supporting the planning and delivery of business activities.
• Liaising with external suppliers and building effective working relationships.
• Managing meeting room bookings and coordinating business travel arrangements.
• Organising accommodation, catering and hospitality requirements.
• Overseeing incoming and outgoing post, deliveries and general office correspondence.
• Monitoring office supplies, placing orders and maintaining stock levels.
• Acting as the first point of contact for telephone enquiries, visitors and incoming correspondence.
• Building relationships with colleagues across different departments to support effective communication and collaboration.
• Providing administrative and organisational support to senior management.
• Assisting with ad hoc projects and wider business initiatives, gaining valuable exposure to different areas of the organisation.

The ideal candidate will have previous experience in a front-of-house, office coordination or administrative role, with a proactive and hands-on approach to their work. You will have excellent telephone manner and communication skills, a professional and friendly attitude, and the ability to manage multiple tasks effectively. Good IT skills are essential, including proficiency in Microsoft Excel and other office software.

This is a fantastic opportunity for someone who enjoys a varied role, takes pride in creating a positive first impression and is keen to develop their skills within a professional and supportive business environment.