Graduate Co-ordinator

Katie Bard; Shirley; On-site; GBP 22,000 - 26,000; Full time

Job summary

Katie Bard is seeking a proactive Graduate Coordinator for its South Birmingham office. The role blends front-of-house duties with office coordination and administrative support, offering exposure to multiple business functions and the chance to develop professionally within a respected, forward-thinking organisation.

You will manage visitor reception, meeting logistics, travel arrangements, post and supplies, and collaborate with colleagues across departments.

Qualifications

• Experience in front-of-house, office coordination or administrative role.

Responsibilities

• Coordinate internal events and support business activities.
• Liaise with external suppliers and build working relationships.
• Manage meeting room bookings and travel arrangements.
• Organise accommodation, catering and hospitality requirements.
• Oversee post, deliveries and general office correspondence.
• Monitor office supplies and stock levels.
• Be the first point of contact for calls, visitors and mail.
• Collaborate across departments to support communication.
• Provide admin support to senior management.
• Assist with ad hoc projects and wider initiatives.

Skills

Front-of-house

Office coordination

Administrative

Communication

Tools

Microsoft Excel

Job description

An exciting opportunity has arisen for an enthusiastic, organised and proactive Graduate Coordinator to join a well-established, forward-thinking organisation based in South Birmingham, with on-site parking available.

Renowned for its strong reputation within its sector, the organisation is looking for a professional and motivated individual who is keen to develop their career within a dynamic business environment.

With a strong emphasis on integrity, collaboration, continuous improvement and delivering an exceptional service, this is a varied and rewarding position where you will play an important role in supporting the day-to-day operations of the business.

The role combines front-of-house duties, office coordination and administrative support, providing exposure to a variety of business functions. Acting as the first point of contact for visitors and callers, you will help create a welcoming and professional environment while ensuring the smooth coordination of office activities, meetings and events.

Your responsibilities will include:

• Coordinating internal events and supporting the planning and delivery of business activities.
• Liaising with external suppliers and building effective working relationships.
• Managing meeting room bookings and coordinating business travel arrangements.
• Organising accommodation, catering and hospitality requirements.
• Overseeing incoming and outgoing post, deliveries and general office correspondence.
• Monitoring office supplies, placing orders and maintaining stock levels.
• Acting as the first point of contact for telephone enquiries, visitors and incoming correspondence.
• Building relationships with colleagues across different departments to support effective communication and collaboration.
• Providing administrative and organisational support to senior management.
• Assisting with ad hoc projects and wider business initiatives, gaining valuable exposure to different areas of the organisation.

The ideal candidate will have previous experience in a front-of-house, office coordination or administrative role, with a proactive and hands-on approach to their work. You will have excellent telephone manner and communication skills, a professional and friendly attitude, and the ability to manage multiple tasks effectively. Good IT skills are essential, including proficiency in Microsoft Excel and other office software.

This is a fantastic opportunity for someone who enjoys a varied role, takes pride in creating a positive first impression and is keen to develop their skills within a professional and supportive business environment.