Governance Coordinator

Royal Society of Chemistry; City of Westminster; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading scientific organization seeks a Governance Officer to support the Chief Executive and Board of Trustees in administering governance operations. Responsibilities include preparing documentation for meetings, managing the elections process, and providing high-level administrative support. The ideal candidate will have exceptional organizational skills, experience in board support, and proficiency in Microsoft 365. The role allows for hybrid working in the UK, promoting a balance between professional and personal commitments.

Benefits

26 days paid holiday

Pension plan with employer contributions

Enhanced maternity and paternity leave

Paid volunteering days

Qualifications

• Experience supporting boards and committees in governance environments.
• Exceptional organizational skills for managing detailed processes.
• Confidentiality in working with senior management.

Responsibilities

• Support operations of the Board of Trustees and governance.
• Prepare documents for Board meetings and key committees.
• Manage the RSC elections process and coordinate nominations.

Skills

Organizational abilities

Communication skills

Interpersonal skills

Proficiency in Microsoft 365

Tools

Microsoft 365

Adobe Acrobat Pro

Job description

Join our small, dedicated governance team supporting the Chief Executive and Board of Trustees at the RSC. We're looking for an exceptionally organised professional to help drive the effective performance of our governance operations. About the Role Working closely with our Head of Governance, Chief Executive, Leadership Team and Trustees, you'll play a vital role in ensuring the smooth running of RSC governance. This position combines high-level administrative support with strategic coordination across our governance structures, including periodic collaboration with external providers. What You'll Do

Responsibilities

• Support the timely and effective functioning of our Board of Trustees and governance operations
• Prepare documentation for Board meetings, AGM, and key committees (Audit & Risk, Nominations, Disciplinary)
• Manage the complete RSC elections process, including coordinating nominations for President, Board members and Subject Community Councils, liaising with our election services provider, and supporting the Nominations Committee
• Coordinate Honorary Fellows nominations and award presentations
• Maintain RSC websites and intranet governance content
• Ensure promotion governance matters across our publications and social media
• Provide confidential administrative support to the Head of Governance

Qualifications

• Experience supporting boards and committees, with understanding of voluntary/charitable governance principles
• Exceptional organisational abilities – you thrive on managing processes, following detailed procedures and meeting deadlines
• Experience working with senior management while maintaining strict confidentiality
• Excellent communication and interpersonal skills
• Advanced proficiency in Microsoft 365 (Word, PowerPoint, Teams, SharePoint) and Adobe Acrobat Pro
• Ability to quickly learn new software platforms (membership databases, volunteer hubs)
• As part of the Disability Confident Scheme, we endeavour to offer an interview to candidates meeting the essential criteria of the role, who have a substantial physical or mental impairment which impacts their ability to carry out day‑to‑day tasks

Benefits & Working Conditions

• In the Royal Society of Chemistry, we promote a healthy work/life balance and flexible working options across the organisation
• 26 days paid holiday per annum
• 35‑hour working week with flexible options, to be agreed with your line manager
• Enhanced maternity and paternity leave
• Paid volunteering days
• Pension plan with up to 12% employer contributions (depending upon your contribution)
• At the RSC we embrace flexibility and offer hybrid working, which means our teams come together when they need to collaborate. Although this role is contractually based at our Cambridge or London office, you will have the opportunity to also work mostly from a UK location other than this. Applicants should be aware that there is an expectation that employees will attend our Cambridge or London office several times a month.