Governance Officer

4Recruitment Services Ltd; Basildon; On-site; GBP 21,000 - 26,000; Full time

Job summary

4Recruitment Services Ltd is seeking a Governance Officer to Basildon, Essex. The role involves providing high-quality committee, member and executive support, ensuring meetings are conducted in line with the Constitution and statutory requirements.

You will support committees, partnerships and internal working groups with agenda prep, minute taking and action tracking. The position requires confidentiality, excellent organisation and IT skills, including report management and

Qualifications

• Experience supporting committees, meetings and executive teams.
• Ability to maintain strict confidentiality when handling sensitive information.
• Excellent organisational skills with the ability to manage multiple priorities.

Responsibilities

• Develop and maintain an understanding of local government democratic processes, with support from senior officers.
• Provide administrative support to the Executive, committees, sub-committees, partnerships and officer/councillor groups.
• Arrange, coordinate and clerk formal meetings, including preparing agendas, reports and minutes.
• Attend meetings involving councillors and represent the service as required.
• Ensure decisions, actions and meeting outcomes are recorded and communicated per the Constitution.
• Coordinate appointments to Outside Bodies, including nominations and reporting.

Skills

Governance

Administrative support

Confidentiality

Organisational skills

IT skills

Meeting management

Streaming/webcasting

Tools

Report management systems

Streaming/webcasting technology

Job description

Governance Officer

Location: Basildon, Essex

Salary: £20.374 PAYE / £26.129 Umbrella

Contract: Temp-to-Perm

Hours: 36.25 hours per week

Working Pattern: Minimum 3 days per week onsite

About the Role

You will provide high-quality committee, member and executive support, helping to ensure meetings are effectively managed and conducted in accordance with the Constitution, relevant legislation and corporate standards. The role will involve supporting committees, partnerships and internal working groups, including agenda preparation, meeting attendance, constitutional guidance, minute taking, action tracking and communicating key deadlines.

Key Responsibilities

• Develop and maintain an understanding of local government democratic processes, with support and direction from senior officers.
• Provide administrative support to the Executive, committees, sub-committees, partnerships and officer or councillor groups.
• Arrange, coordinate and clerk formal meetings, including preparing agendas, reports and minutes.
• Attend meetings involving councillors and represent the service as required.
• Ensure decisions, actions and meeting outcomes are accurately recorded and communicated in accordance with the Constitution.
• Coordinate appointments to Outside Bodies, including nominations, Annual reporting, outcome notifications and member contact arrangements.
• Ensure full compliance with the General Data Protection Act and all requirements relating to the secure and appropriate handling of personal information.

We are looking for someone who can demonstrate:

• The ability to maintain strict confidentiality when handling sensitive information.
• Excellent organisational skills and the ability to manage challenging workloads and competing priorities.
• Excellent IT skills, including experience using report management systems and streaming/webcasting technology.
• The ability to work effectively under pressure and in sometimes difficult or emotionally challenging situations while maintaining consistently high standards.

The temp-to-perm arrangement provides the opportunity to demonstrate your skills within with the potential to secure a permanent position.

Recruitment is done in line with safe recruitment practices. We are an equal opportunity agency.