Global B2B Conference Event Manager Onsite Leader

PEI Group; Walthamstow; Sur place; GBP 40 000 - 60 000; Plein temps

Avantages offerts par ce poste

25 days annual leave

Bank holidays

Private medical insurance

Pension scheme

Cycle to work

Volunteer days

Life insurance

Employee Assistance Programme

Résumé du poste

PEI Group is seeking an experienced Event Manager to lead end-to-end delivery of a portfolio of B2B conferences in EMEA. You will drive pre-event planning, supplier management, onsite delivery, and post-event reporting to ensure on-time, on-budget delivery.

You will coordinate venues, AV, sponsors, attendees, and data, manage budgets of 300k+, and collaborate with Marketing, Content, Delegate Sales and Sponsorship. Travel may be required.

Qualifications

• At least 3 years’ experience in B2B events as an Event Manager or equivalent, ideally in a conference or exhibition setting.
• Proven experience as sole lead on events of 500+ attendees, managing everything from registration, speakers, sponsors and venue through to on-the-day delivery.
• Experience delivering multiple events at the same time.
• Budget management experience, including forecasting, invoice reconciliation and post-event analysis.
• Experience managing third-party contractors such as venues, AV suppliers and stand builders.
• Experience building and managing event apps and attendee platforms.
• Working knowledge of CRM systems.

Responsabilités

• Lead end-to-end planning across multiple events at once, keeping each project on schedule and within budget.
• Act as primary venue contact, managing floorplans, F&B selections and venue function sheets.
• Plan event signage, staff briefings and internal updates, and organise external receptions and ancillary events.
• Ensure risk assessments, health and safety requirements and contingency plans are in place for every event.
• Source and negotiate with venues, AV, stand contractors and signage suppliers, maximising savings while maintaining service levels.
• Oversee third-party suppliers against project deadlines and act as quality control for all delivered work.
• Lead the team onsite, managing staff and key suppliers and resolving speaker, sponsor and delegate queries.
• Be onsite for all event days, nationally and internationally as required.
• Work with the sponsorship and client relations teams to deliver all sponsor entitlements, including branding, exhibition stands and meeting spaces.
• Cost any new inventory requirements.
• Build and manage the event app and attendee portal with third-party providers, including delegate lists, agendas and speaker information.
• Create and send attendee communications.
• Maintain accurate attendee records in the CRM and handle delegate data in line with data protection requirements.
• Build strong working relationships with Marketing, Content/Production, Delegate Sales and Sponsorship.
• Work with Marketing to keep the conference website and event app accurate and up to date.
• Give your line manager regular updates on event progress.
• Manage event budgets $300k+, including forecasting, reforecasting, and pre- and post-event updates.
• Reconcile and process invoices promptly so suppliers are paid on time.
• Contribute to post-event P&L and to budgeting for future editions.
• Deliver post-conference materials to speakers, delegates and sponsors.
• Produce post-event reports covering budget performance, delegate feedback and supplier performance.
• Champion best-practice processes across the team and cross-functionally.

Connaissances

B2B events

Event management

Onsite leadership

Budget management

Vendor management

CRM systems

Event apps/attendee platforms

Stakeholder management

Outils

CRM systems

Event apps

Attendee platforms

Description du poste

PEI Group is seeking an experienced Event Manager to lead end-to-end delivery of a portfolio of B2B conferences in EMEA. You will drive pre-event planning, supplier management, onsite delivery, and post-event reporting to ensure on-time, on-budget delivery.

You will coordinate venues, AV, sponsors, attendees, and data, manage budgets of 300k+, and collaborate with Marketing, Content, Delegate Sales and Sponsorship. Travel may be required.