Gallery Registrar

Alchemy Global Talent Solutions Ltd.; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prominent art logistics firm based in Greater London is seeking a Registrar to oversee the shipping of artworks. The successful candidate will handle inbound and outbound logistics, manage customs paperwork, and maintain inventory accuracy. A solid background in fine art logistics is crucial, along with exceptional organizational and communication skills. This role demands attention to detail and the ability to multitask effectively in a client-facing environment.

Qualifications

• Proven experience in a similar role within a gallery, auction house, or fine art shipping/logistics company.
• Strong knowledge of fine art shipping procedures, documentation, and regulatory processes.
• Confident working with inventory management systems and databases.

Responsibilities

• Coordinate all inbound and outbound shipping of artworks, both domestically and internationally.
• Manage all administrative processes related to shipping.
• Oversee customs and export/import paperwork.
• Act as the primary contact for shipping and logistics.
• Maintain and update the gallery’s inventory database.
• Provide support across invoicing, insurance, and compliance.

Skills

Experience in fine art logistics

Excellent communication skills

Organizational skills

Client service orientation

Attention to detail

Job description

Alchemy is delighted to be partnering with a well-established London gallery to recruit a Registrar. This is an excellent opportunity for a highly organised professional with experience in fine art logistics, shipping, or registration, who thrives in a detail-driven and client-facing environment.

Key Responsibilities

• Coordinate all inbound and outbound shipping of artworks, both domestically and internationally
• Manage all associated administrative processes, ensuring the correct licences, permits, and documentation are in place
• Oversee customs and export/import paperwork, liaising with agents and shippers as required
• Act as the primary point of contact for all matters relating to shipping, logistics, and storage of artworks
• Maintain and update the gallery’s inventory database, ensuring accurate and up-to-date records of all works
• Provide administrative support across invoicing, insurance, and AML compliance
• Assist with additional administrative and operational tasks as required

Key Requirements

• Proven experience in a similar role within a gallery, auction house, or fine art shipping/logistics company
• Strong knowledge of fine art shipping procedures, documentation, codes, and regulatory processes
• Excellent communication skills with a high level of client service
• Exceptionally organised with strong attention to detail and the ability to manage multiple priorities
• Confident working with inventory management systems and databases
• Art handling experience is advantageous but not essential

If this sounds like you, please send us your CV.