Freelance Document Controller: Viewpoint/4Projects Expert

Madigan Gill; City Of London; On-site; GBP 32,000 - 52,000; Full time

Job summary

Madigan Gill is seeking an organised, proactive Freelance Document Controller to join its main contracting team delivering commercial fit-out and refurbishment projects.

You will manage and maintain project documentation using Viewpoint (4Projects), coordinate drawings and RFIs, and ensure compliant filing, archival and distribution across multiple projects. Strong attention to detail and the ability to prioritise deadlines are essential.

Qualifications

• Minimum 2 years in a construction environment
• Experience as a Document Controller for a main contractor or construction business
• Good understanding of drawings, revisions and approval processes
• Experience managing multiple projects or large volumes of documentation
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Excellent organisational skills and strong attention to detail
• Ability to prioritise workloads and meet demanding project deadlines
• Confident communication with site teams, subcontractors, consultants and clients
• Ability to work independently and take responsibility for document control processes

Responsibilities

• Manage and maintain project documentation using Viewpoint (4Projects)
• Maintain drawing registers, revisions and approval records
• Coordinate issue and receipt of drawings, specifications and submissions
• Track RFIs, design changes, approvals and outstanding information
• Support project managers and site teams with document control across projects
• Coordinate subcontractor documentation, material approvals and technical information
• Compile and manage O&M manuals, as-built drawings, warranties and handover docs
• Ensure compliance with document control procedures and quality standards
• Maintain audit trails and archive documentation
• Liaise with project teams to resolve document control issues and maintain information flow

Skills

Organised

Detail-oriented

Proactive

Communication skills

Multitasking

Time management

Independent worker

Tools

Viewpoint (4Projects)

MS Office

Job description

Madigan Gill is seeking an organised, proactive Freelance Document Controller to join its main contracting team delivering commercial fit-out and refurbishment projects.

You will manage and maintain project documentation using Viewpoint (4Projects), coordinate drawings and RFIs, and ensure compliant filing, archival and distribution across multiple projects. Strong attention to detail and the ability to prioritise deadlines are essential.