Document Controller

Confidential; Greater London; On-site; GBP 65,000 - 92,000; Full time

Job summary

Confidential is seeking a Freelance Document Controller to join our growing main contracting business, specialising in commercial fit-out and refurbishment projects. The role requires hands-on Viewpoint (4 Projects) experience and strong document control expertise across multiple projects.

You will work closely with project managers, site teams and subcontractors to ensure accurate filing, distribution and audit trails, while maintaining up-to-date drawings, revisions and handover documentation.

Qualifications

• Minimum 2 years' practical experience using Viewpoint (4 Projects) within a construction environment.
• Experience as Document Controller for a main contractor or construction business.
• Good understanding of construction drawings, document revisions and approval processes.
• Experience managing multiple projects or large volumes of documentation.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Excellent organisational skills and strong attention to detail.
• Ability to prioritise workloads and meet demanding project deadlines.
• Confident communication skills when dealing with site teams, subcontractors, consultants and clients.
• Ability to work independently and take responsibility for document control processes.

Responsibilities

• Manage and maintain project documentation using Viewpoint (4 Projects).
• Maintain drawing registers, document revisions and approval records.
• Coordinate issue and receipt of drawings, specifications and technical submissions.
• Track RFIs, design changes, approvals and outstanding information.
• Support project managers and site teams with document control across multiple projects.
• Coordinate subcontractor documentation, material approvals and technical information.
• Compile and manage O&M manuals, as-built drawings and handover documents.
• Ensure compliance with document control procedures and quality standards.
• Maintain accurate project records and audit trails.
• Liaise with project teams to resolve document control issues and maintain information flow.

Skills

Organisational skills

Attention to detail

Communication skills

Prioritisation

Independent worker

Time management

Tools

Viewpoint (4 Projects)

MS Office (Excel, Word, Outlook)

Job description

We are seeking an organised, proactive and detail-oriented Freelance Document Controller to join our growing main contracting business, specialising in commercial fit-out and refurbishment projects.

The successful candidate will have a minimum of 2 years' hands-on experience using Viewpoint (4 Projects) and a good understanding of document control procedures within the construction industry.

Working closely with our project managers, site teams, commercial department, design consultants and subcontractors, you will be responsible for ensuring that all project documentation is accurately managed, distributed, tracked and maintained throughout the project lifecycle.

Key Responsibilities

• Manage and maintain project documentation using Viewpoint (4 Projects), ensuring accurate filing, tracking and distribution.
• Maintain drawing registers, document revisions and approval records, ensuring teams work from the latest information.
• Coordinate the issue and receipt of drawings, specifications and technical submissions between project teams, consultants and subcontractors.
• Track RFIs, design changes, approvals and outstanding information, ensuring timely responses.
• Support project managers and site teams with document control across multiple fit-out and refurbishment projects.
• Coordinate subcontractor documentation, material approvals and technical information.
• Compile and manage O&M manuals, as-built drawings, warranties and project handover documentation.
• Ensure compliance with company document control procedures and quality management standards.
• Maintain accurate project records and audit trails, ensuring documentation is correctly archived.
• Proactively liaise with project teams to resolve document control issues and maintain efficient information flow.

Essential Skills & Experience

• Minimum 2 years' practical experience using Viewpoint (4 Projects) within a construction environment.
• Previous experience working as a Document Controller for a main contractor or construction business.
• Good understanding of construction drawings, document revisions and approval processes.
• Experience managing multiple projects or large volumes of documentation.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Excellent organisational skills and strong attention to detail.
• Ability to prioritise workloads and meet demanding project deadlines.
• Confident communication skills when dealing with site teams, subcontractors, consultants and clients.
• Ability to work independently and take responsibility for document control processes.

Desirable Experience:

• Previous experience working on commercial fit-out, office refurbishment or CAT A / CAT B projects.
• Experience working within a fast-paced main contracting environment.
• Knowledge of construction project handover procedures and O&M manual compilation.
• Familiarity with other construction management platforms such as Procore, Autodesk Construction Cloud or Asite.
• Understanding of ISO 9001 quality management procedures.
• Experience supporting multiple project teams simultaneously.