Foundation Coordinator

CAMERON MACKINTOSH LTD; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A charitable organization in the arts is seeking a Foundation Coordinator to support the Director of Theatre Development. The role involves maintaining databases, project management, and providing administrative support. Ideal candidates should thrive in fast-paced environments, possess strong communication and organizational skills, and have proficiency in Microsoft Office tools. Applicants should have the right to work in the UK and an understanding of the charity sector and theatre industry.

Qualifications

• Thrive in a fast-paced environment with ability to multitask.
• Build effective professional relationships.
• Manage multiple deadlines with attention to detail.

Responsibilities

• Maintain tracking systems and databases.
• Assist with communication and appeals documents.
• Process invoices and prepare reports.

Skills

Excellent communication skills

Organizational skills

Proficiency with Microsoft Office

Proactive and motivated

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat

Google Suite

Canva

Job description

About The Foundation

The Mackintosh Foundation is a charitable organisation founded by Producer Cameron Mackintosh in 1988. Since then, Cameron has donated over £30 million to a range of causes primarily in arts and culture as well as education, health, the environment, and community development.

About The Role

The Mackintosh Foundation is now seeking a Foundation Coordinator to support the Director of Theatre Development on numerous projects, daily management, and administration of The Mackintosh Foundation.

Job Responsibilities

Coordination & Administration

• Maintain Foundation’s tracking systems, databases, and digital filing.
• Maintaining and administering templates, timelines, and tracking for the Foundation’s Education and Outreach initiatives.
• Liaising with internal and external teams to deliver materials and information in a timely and organised manner.
• Support logistics for meetings, events, and partner communications.
• Project manage initiatives as needed.

Trustee & Partner Engagement

• To assist the Director of Theatre Development with any communication and appeals documents to The Foundation’s trustees.
• Prepare grantee letters.

Operations & Reporting

• Process invoices.
• Prepare documents, summaries, presentations, and reports as needed.

General Administrative Support

• Provide day-to-day administrative support including scheduling meetings and preparing materials.
• Manage incoming emails, redirect communications as appropriate, and coordinate responses when necessary.
• Provide on-site administrative support during projects and events.
• From time to time, attend shows or events as a representative on behalf of the Director of Theatre Development.

And any other reasonable duties not specified here.

Job Requirements

• Must be able to thrive in a face-paced environment with the ability to multi-task, be flexible, and prioritise work effectively.
• Excellent communication skills and ability to build effective professional working relationships internally and externally.
• Exceptional organisational skills and proven ability to successfully manage multiple deadlines, while maintaining a high level of attention to detail.
• Ability to work both as part of a team and independently with minimal supervision.
• Strong computer skills, including intermediate proficiency with Microsoft Office, particularly Outlook, Excel, and PowerPoint and Adobe Acrobat, Google Suite, and Canva.
• To have an interest in and an understanding of the Charity Sector and Theatre Industry.
• Be proactive, professional, and motivated.

We welcome applicants from all backgrounds and have an equal opportunity approach across all personal characteristics.

Please note that all applicants must have the right to work in the UK.