Fleet Administrator

Culina; Warrington; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Salary Sacrifice Car Scheme

Wellbeing Support – Employee Assist.

Eye Care Vouchers

Reward & Recognition

Everyday Discounts

Job summary

Culina in Warrington is seeking a Fleet Administrator to join the Transport Logistics division. The role focuses on fleet compliance, data entry for the tachograph system, and accurate record management within a busy transport operation.

You will maintain maintenance records, monitor driver holidays and sickness, manage tag accounts and fuel monitoring, and generate daily reports for the Transport department. This is a hands-on admin position requiring excellent organisation and MS Office skills.

Qualifications

• Excellent administration skills and attention to detail.
• Excellent communication skills and ability to succeed in a pressurised environment.
• Able to work using own initiative and with little supervision.
• Good knowledge of MS Office, in particular Excel, Word, Outlook (or equivalent).
• Previous experience gained in a similar role is preferred but not essential.
• Experience in an FMCG environment is desirable.

Responsibilities

• Administration and data entry to maintain the tachograph System.
• Monitoring and maintaining all maintenance records relating to the company fleet and Operator Licence undertaking.
• Daily validation of the department VOR/Service board and escalation of potential service slippage to the O Licence holder(s).
• Inputting and monitoring drivers’ holidays and sickness absence, maintaining the TruTac system.
• Overseeing accuracy and completion of all defect and service records for storage in line with company standard.
• Accurate on boarding and exit control of all fleet within the company maintaining all systems and records as defined.
• Regularly updating the WTD system, ensuring the data is up to date and accurate.
• Creating and providing daily reports to the Transport department regarding missing mileage.
• Management of all tag accounts, i.e. DART, Severn, M6 Toll. Maintain accurate records of each tag account and monitor usage monthly. Identify and report any occurrences of mis-use. Carry out electronic tag equipment audits to ensure all assets are still at the recorded locations.
• Compiling and monitoring Driver card & Vehicle Upload Report and keeping records of instances of non-compliance to procedures.
• Control and ordering of all impress stock relating to the fleet.
• Receiving and monitoring fuel deliveries, maintaining the fuel monitoring system.
• Providing various reports / spreadsheets for internal departments in a timely manner.
• Carrying out any other formal and legal duties.
• Record keeping and archive control.

Skills

Data entry

Administrative skills

MS Office

Attention to detail

Communication

Organisational skills

Tools

Excel

Word

Outlook

Tachograph system

Job description

Job Description

Life in this role

As part of our, Transport Logistics division, we have an exciting opportunity to join the team as a Fleet Administrator.

Salary: Up to £27,031 per annum, depending on experience

Shift: Monday-Friday, 08:00-17:00

This is an excellent opportunity for a highly organised administrator to join a busy transport operation, playing a key role in ensuring fleet compliance, efficiency and accurate record management.

Key duties of a Fleet Administrator

• Administration and data entry to maintain the Company’s tachograph System
• Monitoring and maintaining all maintenance records relating to the company fleet and Operator Licence undertaking
• Daily validation of the department VOR/Service board and escalation of potential service slippage to the O Licence holder(s)
• Inputting and monitoring drivers’ holidays and sickness absence, maintaining the TruTac system
• Overseeing accuracy and completion of all defect and service records for storage in line with company standard
• Accurate on boarding and exit control of all fleet within the company maintaining all systems and records as defined
• Regularly updating the WTD system, ensuring the data is up to date and accurate
• Creating and providing daily reports to the Transport department regarding missing mileage
• Management of all tag accounts, i.e. DART, Severn, M6 Toll. Maintain accurate records of each tag account and monitor usage monthly. Identify and report any occurrences of mis-use. Carry out electronic tag equipment audits to ensure all assets are still at the recorded locations
• Compiling and monitoring Driver card & Vehicle Upload Report and keeping records of instances of non-compliance to procedures
• Control and ordering of all impress stock relating to the fleet
• Receiving and monitoring fuel deliveries, maintaining the fuel monitoring system
• Providing various reports / spreadsheets for internal departments in a timely manner
• Carrying out any other formal and legal duties
• Record keeping and archive control

Qualifications

What you’ll need ...

• Excellent administration skills and attention to detail
• Excellent communication skills and ability to succeed in a pressurised environment
• Able to work using own initiative and with little supervision
• Good knowledge of MS Office, in particular Excel, Word, Outlook (or equivalent)
• Previous experience gained in a similar role is preferred but not essential
• Experience in an FMCG environment is desirable

Additional Information

What is in it for you?

If you're looking for a role where you can make an impact, develop your career, and be part of a team that works as one to achieve great results, we'd love to hear from you.

• Salary Sacrifice Car Scheme - our salary sacrifice scheme offers a cost-effective way to drive an electric vehicle, with payments taken directly from your salary. Eligibility and salary thresholds apply.
• Wellbeing Support – your wellbeing matters to us. Through our Employee Assistance Programme, you'll have 24/7 access to confidential counselling and legal support, whenever you need it.
• Eye Care Vouchers – free eye tests and discounts on prescription glasses.
• Reward & Recognition – we love celebrating great work, we recognise those who go above and beyond.
• Everyday Discounts – our benefits platform gives you access to discounts from over 50 leading retailers, helping your money go further every day.