Fleet Administrator

Confidential; Leatherhead; On-site; GBP 16,000 - 19,000; Part time

Benefits offered by this job

Part-time role (21 hours)

Competitive hourly rate £14.28

Supportive team environment

Ownership of operational tasks

Job summary

Confidential in Leatherhead is seeking a Fleet Administrator to support a fleet of around 70 vehicles. This part-time role (21 hours/week) requires accuracy, organisation, and proactive communication with suppliers and colleagues. You will assist with maintenance, compliance, and reporting across multiple locations.

The role emphasizes attention to detail and the ability to handle multiple priorities, including driver checks, invoicing, and documentation. A supportive team environment is offered.

Qualifications

• Experience in administration, ideally within fleet, transport, logistics, facilities, or operations.
• Excellent organisational skills with strong attention to detail.
• Confident communicator with suppliers and colleagues.
• Proficient in Microsoft Office, particularly Excel.
• Able to prioritise workload and work independently.
• Proactive and professional approach to problem-solving.

Responsibilities

• Act as the main point of contact for vehicle-related queries, including accidents, breakdowns, fines, and driver enquiries.
• Maintain accurate fleet records, vehicle documentation, and driver information.
• Produce and distribute monthly fleet reports, including mileage and compliance data.
• Manage annual driver licence checks and support insurance renewal processes.
• Liaise with leasing companies, garages, and suppliers to arrange servicing, repairs, and maintenance.
• Process fleet-related invoices and maintain accurate records.
• Administer fuel cards and company car documentation.
• Coordinate vehicle deliveries, replacements, collections, and end-of-lease returns.
• Arrange hire vehicles when required.
• Monitor vehicle inspections, telematics systems, and dashcam compliance.
• Ensure fleet activities comply with company policies, GDPR, and relevant legislation.

Skills

Administration

Fleet/Logistics

Attention to detail

Strong communication

Excel

Independent

Tools

Microsoft Office

Job description

Fleet Administrator

Location: Leatherhead
Hours: 21 hours per week (part-time)
Pay: £14.28 per hour
Contract: Permanent

The Role

We are looking for an organised and proactive Fleet Administrator to support the management of a fleet of approximately 70 vehicles. Working closely with the Operations Manager, you will ensure vehicles are maintained, compliant, and available for employees across multiple regional locations.

This is a varied administrative role requiring excellent attention to detail, strong communication skills, and the ability to manage multiple priorities.

Key Responsibilities

• Act as the main point of contact for vehicle-related queries, including accidents, breakdowns, fines, and driver enquiries.
• Maintain accurate fleet records, vehicle documentation, and driver information.
• Produce and distribute monthly fleet reports, including mileage and compliance data.
• Manage annual driver licence checks and support insurance renewal processes.
• Liaise with leasing companies, garages, and suppliers to arrange servicing, repairs, and maintenance.
• Process fleet-related invoices and maintain accurate records.
• Administer fuel cards and company car documentation.
• Coordinate vehicle deliveries, replacements, collections, and end-of-lease returns.
• Arrange hire vehicles when required.
• Monitor vehicle inspections, telematics systems, and dashcam compliance.
• Ensure fleet activities comply with company policies, GDPR, and relevant legislation.

About You

• Previous administration experience, ideally within fleet, transport, logistics, facilities, or operations.
• Strong organisational skills with excellent attention to detail.
• Confident communicator with the ability to build relationships with suppliers and colleagues.
• Proficient in Microsoft Office, particularly Excel.
• Able to prioritise workload and work independently.
• A proactive and professional approach to problem-solving.

What We Offer

• Part-time position (21 hours per week).
• Competitive hourly rate of £14.28 per hour.
• Supportive and collaborative working environment.
• Opportunity to take ownership of a varied and essential operational role.

This role may require occasional UK travel. The successful candidate will be expected to comply with safeguarding, data protection, and company policies at all times.