Fleet Administrator

SmartRecruiters, Inc.; Appleton Thorn; On-site; GBP 24,000 - 28,000; Full time

Benefits offered by this job

Annual Leave

Pension scheme

Life Assurance

Wellness

Eye Care Vouchers

Reward & Recognition

Everyday discounts

Job summary

Stobart, part of Culina Group, is recruiting a Fleet Administrator at our Appleton Thorn site to support the Transport Department and Fleet Manager with accurate records and fleet compliance. Working hours are Monday to Friday, 8:00–17:00.

You will handle data entry for tachograph, maintenance records, driver holidays, defect logs, and generate daily reports to help keep the operation running smoothly. Ideal candidates are highly organized, detail oriented, proficient in MS Office, and able to

Qualifications

• Excellent administration skills and attention to detail.
• Ability to communicate effectively under pressure.
• Able to work using own initiative and with little supervision.
• Good knowledge of MS Office, in particular Excel, Word, Outlook.
• Previous experience in a similar role is preferred but not essential.
• Experience in FMCG environment is desirable.

Responsibilities

• Administration and data entry to maintain tachograph system.
• Maintain maintenance records for fleet and Operator Licence.
• Validate daily VOR/Service board and escalate service slippage.
• Track drivers’ holidays and sickness; monitor TruTac system.
• Oversee defect and service records; store per company standards.
• Ensure onboarding and exit control of all fleet; maintain systems/records.
• Update WTD system to keep data current.
• Produce daily reports for Transport on missing mileage.
• Manage tag accounts (DART, Severn, M6 Toll) and audit usage.
• Compile and monitor Driver card & Vehicle Upload reports; track non-compliance.
• Order and control fleet impress stock.
• Receive and monitor fuel deliveries; manage fuel monitor system.
• Provide reports/spreadsheets to internal departments.
• Perform any other formal/legal duties and archiving.

Skills

Administration

Attention to detail

Communication

Initiative

MS Office

Education

None

Tools

Excel

Word

Outlook

Job description

Stobart (Part of the Culina Group) is a leading ambient transport and logistics business, providing services to many of the UK’s best known brands across core consumer and retail sectors.

At Culina we have a winning culture, we believe that our culture is one of the reasons our company continues to thrive… A place where you're valued, challenged, and inspired!

Job Description

We are now recruiting for a Fleet Administrator at our Appleton Thorn site to provide effective administrative support to the Transport Department and Fleet Manager.

Working Hours:Monday-Friday, 8:00-17:00

This is an excellent opportunity for a highly organised administrator to join a busy transport operation, playing a key role in ensuring fleet compliance, efficiency and accurate record management.

Key duties of a Fleet Administrator:

• Administration and data entry to maintain the Company’s tachograph System
• Monitoring and maintaining all maintenance records relating to the company fleet and Operator Licence undertaking
• Daily validation of the department VOR/Service board and escalation of potential service slippage to the O Licence holder(s)
• Inputting and monitoring drivers’ holidays and sickness absence, maintaining the TruTac system
• Overseeing accuracy and completion of all defect and service records for storage in line with company standard
• Accurate on boarding and exit control of all fleet within the company maintaining all systems and records as defined
• Regularly updating the WTD system, ensuring the data is up to date and accurate
• Creating and providing daily reports to the Transport department regarding missing mileage
• Management of all tag accounts, i.e. DART, Severn, M6 Toll. Maintain accurate records of each tag account and monitor usage monthly. Identify and report any occurrences of mis-use. Carry out electronic tag equipment audits to ensure all assets are still at the recorded locations
• Compiling and monitoring Driver card & Vehicle Upload Report and keeping records of instances of non-compliance to procedures
• Control and ordering of all impress stock relating to the fleet
• Receiving and monitoring fuel deliveries, maintaining the fuel monitoring system
• Providing various reports / spreadsheets for internal departments in a timely manner
• Carrying out any other formal and legal duties
• Record keeping and archive control

Qualifications

• Excellent administration skills and attention to detail
• Excellent communication skills and ability to succeed in a pressurised environment
• Able to work using own initiative and with little supervision
• Good knowledge of MS Office, in particular Excel, Word, Outlook (or equivalent)
• Previous experience gained in a similar role is preferred but not essential
• Experience in an FMCG environment is desirable

Additional Information

As part of our drive to makeStobarta great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.

Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Our People are the driving force behind our success, which is why we offer a wide range of benefits which include:

• Annual Leave– Competitive holiday entitlement of 28 days inclusive of bank holidays
• Pension scheme –we want colleagues to enjoy a comfortable retirements so we offer agreat contribution of 5% employee and 3% employer
• Life Assurance- x 2 your annual salary
• Wellness –Via our Employee Assistance Programmewe offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year
• Eye Care Vouchers –We can provide you with substantial savings with free eye tests and discounts on prescription glasses
• Reward & Recognition –We recognise that employees have gone the extra mile via Employee of the month and year, special recognition and long service awards.
• Everyday discounts- via our benefit platform you will have access to over 50 retailer discounts for everyday savings!